Office Manager Jobs

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Office Manager should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Order food for lunch meetings, weekly Friday lunch for company
• Manage meetings and appointment schedules for conference and community spaces
• In coordination with HR and IT, act as another point person for onboarding of new employees, including office supply and furniture needs
• Coordinate inbound and outbound office mail
• Support HR in scheduling meetings, interviews and transport
• Oversee stock of office supplies
• Assist other departments as needed
• Schedule all travel and meeting arrangements for the executive leaders
• Coordinate and organize office activities
• Greet visitors at office
• Act as executive assistant for company executives
• Plan and execute end of year projects relating to filing, sorting and moving documents for new year
• Other duties and tasks as assigned

Qualifications

• Strong ability to multitask
• Friendly and upbeat demeanor
• Proficient in Microsoft Office
• Strong communication skills
• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Must have reliable transportation to and from work
• High School Diploma or equivalent (Required)
• Ability to read and write English
• Customer Service Focused
• Extensive visual and auditory observation during work
• Ccasionally lift and carry up to 20 pounds
• Repetitious hand and finger dexterity to communicate via email