Office Manager/ Accounting Assistant

SUMMARY:
The Office Manager/Accounting Assistant will be responsible for accounting functions including accounts payable/accounts receivable; and provide support to corporate executive team.
ESSENTIAL DUTIES and RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Accounting

• Assist with auditing PBC lists
• Update weekly and monthly reports for accounting team
• Approve Concur reports and push extraction, weekly
• Manage credit card users and card limits. When needed, assist with submissions in Concur.
• Assist in Accounts Payable with new vendors, approvals, and payment processing.
• Assist with budget uploads in Yardi
• As a Concur administrator, manage users and assist employees with questions and training
• Ad hoc projects as assigned by the SVP/VP Controller
• Post GPR monthly

Office Management

• Answer incoming calls and redirect them to appropriate department or communities
• Maintain organization of Home Office (kitchen, storage closet, conference rooms, and front lobby)
• Greet guests upon arrival at the Home Office
• Responsible for ordering office supplies and other office function requirements within budget
• Assist with food orders for pre-scheduled events
• Assist in onboarding new associates with IT requests, business card orders, garage parking form and new name badges
• Ad hoc projects assigned by the President or assistance requested by Project Manager
• Order birthday gifts for the communities’ Executive Directors as directed by the President.
• Submit maintenance requests to building management
• Distribute notifications received from building management

QUALIFICATIONS:

• High school graduate
• 3+ years’ experience managing an office environment

REQUIRED SKILLS AND EXPERIENCE:

• Detail oriented, professional attitude, reliable
• A demonstrated ability to lead people and achieve success through management of others.
• Ability to communicate effectively verbally and in writing
• Must be well organized and a self-starter
• Willingness to establish and maintain effective working relationships
• Knowledge of financial chart of accounts and corporate procedures
• Proficient in Word and Excel; excellent computer skills
• Ability to manage multiple projects simultaneously
• Ability to interact with employees and vendors in a professional manner

EOE/M/F/D/V