Office Coordinator - Upstate Obgyn

With a legacy that spans over 150 years, Bon Secours is a network that is dedicated to providing excellent care through exceptional people. At every level, everyone on our teams have embraced the call to provide compassionate care. Here, you can work with others who share common values, and use your skills to help extend care to all of our communities.

Primary Function/General Purpose of Position

The office coordinator handles staff and physician concerns under the discretion of the Manager/Administrator. The office coordinator assists the Manager/Administrator as assigned.

Minimum Required Qualifications: The following qualifications are the minimum requirements necessary to adequately perform this job. However, any equivalent combination of experience, education and training which provides the necessary knowledge, skills and abilities would be acceptable, subject to any legal and/or regulatory requirements.

Education:

High School Diploma or equivalent

Experience:

One year medical office experience preferred

Essential Job Functions:

• Handles all maintenance contracts for office equipment.
• Safety policy and procedures for the practice, HIPAA, and other misc. requirements for staff and physicians.
• Handles staff and physician concerns under the direction of the Practice Manager.
• Responsible in assisting the Practice Manager with monthly reports and keeping the vis wall current with report data.
• Works daily work queues and in-basket messages.
• Coordinates with the Practice Manager employee evaluations as well as monthly one on one meetings for the Front Office staff
• Orders monthly supplies in addition to the practice business cards, marketing materials, and advertisements for marketing purpose.
• Coordinates employee social functions.
• Maintains the front office employee schedules and time off request.
• Assist in editing, adding and/or blocking the provider/resource schedule templates in EPIC.
• Completes the daily batches to prepare the bank deposit as needed.
• Reports directly to Practice Manager.
• Orders audio conference/educational materials.
• Obtains the OB Benefits and/or prior authorizations for Obstetric patients.
• Assists Practice Manager with special projects as assigned.
• Orients new staff to the practice to include instruction on Upstate OB GYN and St. Francis policies and procedures.
• Creates and maintains job addendums for all front office staff.

Other Job Functions Adheres to Bon Secours and St. Francis Health System rules, regulations, and polices. Performs other duties as assigned. Assists and supports other departments when needed. Role models professional behaviors, approaches and attitudes at all times – particularly in stressful and conflicting situations. Consistently presents a professional image for St. Francis Physician Services.

Many of our opportunities reward* your hard work with:
Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more

• Benefits offerings vary according to employment status

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [email protected]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected]