Office Assistant 1 (Part Time) Center For Disability Services

Posting Number: 02504
Department: Center for Disability Services

Job Summary/Basic Function:
Support the implementation of accommodation and services for students with disabilities. Work includes assisting with accommodations such as proctored tests, notetaking coordinating, adaptive furniture and equipment, alternate format texts (AFT) remediation; scanning and editing textbooks, students' classroom support, clerical office work, photocopying, proctoring tests, and customer service. Provide office desk coverage including answering phones, scheduling appointments, and providing information to students, faculty, staff, parents, and community members.

Typical Duties:
1. Support the implementation of accommodations and services for students with disabilities, which may include one or more of the following:

• Take classroom notes and coordinate notetakers and scan and organize classroom notes
• Tag and edit the text in Word and PDF for students to access using assistive technology.
• Scribe/read for students during testing or lectures
• Assist students during assigned classroom coursework
• Proctor tests for accommodated exams/tests
• Move and adjust adaptive furniture

2. Clerical Duties:

• Scan documents and enter data, and maintain electronic and paper files and records
• Photocopy and collate files.
• Perform a variety of routine assignments as appropriate to the position; may operate a computer to draft basic correspondence, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Perform routine checks of office areas and keep all areas organized.

3. Customer Service:

• Schedule appointments, meetings, workshops/conferences appropriate to the position
• Receive, greet, and refer visitors
• Answer and route phone calls following established guidelines, and take messages, as needed

4. Perform other job-related duties as assigned

Minimum Qualifications:

• Ability to maintain both electronic and hardcopy records
• Working knowledge and skills in Microsoft Office Suite, particularly Excel
• Word processing and data entry skills
• Comfortable working directly with students with disabilities and students with a wide variety of backgrounds
• Attention to detail
• Ability to follow clearly established policies and procedures
• Demonstrated cultural competency and sensitivity
• Experience in customer service or direct client support

Preferred Qualifications:

• Knowledge of laws pertaining to students with disabilities
• Higher education disability office support experience
• Clerical experience

Physical Demands:
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants (with or without accommodations):

• Ability to operate basic office equipment
• Ability to read and verify data and prepare various materials using provided hardware and software
• Ability to maintain office calendars and schedule appointments on physical or electronic platforms
• Ability to communicate and exchange information on the phone or in person

Work Hours: Work schedule will vary, and depends on students accommodation needs. Position is part-time, maximum of 69 hours per month. Temporary - limited to 1,050 hours or 12 months, whichever comes first.

Posting Date: 08/03/2023
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:

Everett Community Colleges mission is to educate, equip, and inspire each student to achieve personal and professional goals, contribute to our diverse communities and thrive in a global society. Furthermore, the Colleges mission and strategic plan value, respect and uphold equity, cultural competence and inclusion. We are committed to hiring individuals that exemplify the vision, mission and core values of our institution.Everett Community College does not discriminate on the basis of race, color, religious belief, sex, marital status, sexual orientation, gender identity or expression, national or ethnic origin, disability, genetic information, veteran status, or age.
If your hours total more than 350 hours in any 12-month period, your position will be represented by the Washington Federation of State Employees Union. Part time Hourly positions are temporary, limited to 12 months or 1,050 hours, whichever comes first.
Notice to Applicants Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
Drug-Free Campus In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCCs policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and SecurityEvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.

Salary: $15.75 per hour