Full-Time / Virtual Office Assistant (Remote)

Reporting directly to the Vice President of Institutional Advancement and supporting the entire Advancement Office, the Office Assistant will work as part of a highly collaborative team to ensure a welcoming, informative, and responsive office that meets the needs of both internal and external constituents in a timely, professional, and helpful manner.

Responsibilities And Duties

Maintain the integrity of the donor database through updating contact information, uploading new information, and periodically cleaning up the database as required.

Asist in processing gifts into the Community appropriately and ensure thank you letters, and proper stewardship procedures are followed.

Generate donor list and reports as requested.

Provide general office assistance such as filing, mail merging, writing letters and working on spreadsheets.

Support event planning and day of activities.

Handle incoming correspondence and phone calls; take accurate messages, channel calls to the appropriate personnel, and respond to general inquiries.

Process invoices and reimbursement requests as necessary.

Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions.

Other duties as assigned.

Job Requirements

Associate degree

Minimum one-three years' experience in a fast-paced, high profile executive level office setting

Thorough knowledge of English grammar, punctuation, and spelling

Excellent computer skills, with experience using Microsoft Office Suite (Word, Outlook, PowerPoint and Excel)

Ability to handle highly confidential information in a professional and ethical manner

Preferred Qualifications

Exceptional interpersonal and organizational skills

Familiarity with Adobe Acrobat, Dropbox, and Google docs

Experience with database software andor database management

Organized with the ability to complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines

Ability to interact with various internal and external audiences

Maintain composure and professionalism in all situations

Understanding of the state's political and public higher education system