Office Administrator Jobs

About the position

The Administrative Assistant will perform a variety of administrative support tasks under minimal supervision, using discretion and independent judgment concerning priorities, methods, procedures, and deadlines. The ideal candidate has outstanding organizational skills and the ability to accurately maintain and organize an eclectic variety of assignments. You will be part of a greater team of Admins that support Old Mission's offices globally.

Responsibilities:

• Coordinate travel for employees
• Receive, distribute, prepare and track mail and shipments
• Keep updated records of office expenses and costs
• Help coordinate social and wellness events for the office
• Manage relationships with our lunch and supply vendors
• Manage and distribute lunch orders for the office
• Processing of credit card reports and expense reimbursements
• Prepare and route requests for supplies, equipment, service and maintenance work orders
• Proactively problem solve any additional projects and responsibilities as assigned
• Perform clerical duties such as filing, scanning, emailing, and copying documents as needed
• Stock and organize snacks, drinks, coffee, and office supplies
• Answer phones, greet and direct visitors, and maintain the appearance of guest areas

Required Skills:

• Customer service oriented with a warm personality
• Self-starter with the ability to work well under limited supervision
• Time-management skills, with the ability to prioritize tasks on multiple projects simultaneously
• Bachelor's degree or proven, relevant experience as an office or administrative assistant
• Must be able to lift up to 20 pounds
• Ability to quickly learn and research new tools and procedures
• Sponsorship is not available for this position
• Attention to detail and excellent follow-through skills
• Familiarity with office equipment, phone systems and proficiency in the MS Office Suite
• Excellent written and oral communication skills

In accordance with New York City's Pay Transparency Law, the anticipated base salary range for this role is $75,000 to $100,000. Base salary does not include other forms of compensation or benefits offered to employees.