Office Administrator (Charlotte, North Carolina)

Job Summary:

The Office Administrator for an Operation & Maintenance (O&M) team will coordinate office administrative activities to support the daily operations for an O&M team located at the Charlotte airport location. This position reports directly to a Site Manager and has the sole responsibility to support Site Manager and O&M team to ensure all administrative task are managed in a timely and efficient manner.

Office Administrator Duties and Responsibilities

• Assisting employees with Siemens network and intranet access.
• Maintaining all state and organization required postings throughout all office, shop and break areas.
• Assisting the main office with monthly billing and invoicing when needed (Site Specific)
• Gathering KPI data from the sites CRO and updating all records for weekly, monthly and annual reporting
• Managing employee timesheets / timeclock
• Management of employee parking
• Coordinating all site events including holidays and employee appreciation
• Maintaining employee schedules to satisfy contract obligations
• Maintaining all employee training records
• Scheduling, recording and tracking employee PSL / PTO
• Entering employee payroll into SAP on a weekly basis
• Badging signatory responsibilities including appointments, documentation, background checks, SIDA training and renewals.
• Maintaining and updating all site SharePoint files on a regular basis including employee performance, employee contacts, KPI spreadsheets, training spreadsheets, site fact sheets and site specific documentation
• Maintaining and ordering all employee PPE and safety equipment at the direction of the site manager
• Keeping up with Siemens policies and procedures and updating all employees when necessary
• Managing site vehicles including registration, inspections as well as airport ramp access credentials
• Maintaining and ordering all office supplies and equipment
• New employee onboarding / offboarding including all new employee training

Required Skills / Abilities

• Excellent verbal and written communication
• Excellent time management skills, ability to meet short deadlines
• Excellent organization and attention to detail
• Ability to function in fast-paced and at times stressful environment
• Ability to operate within a complex organizational structure
• Proficient with Microsoft Office Suite or related software
• Strong supervisory and leadership skills

Education and Experience:

• At least 3 years of administrative and clerical experience
• High school diploma or equivalent required; Associate degree in office administration or related field preferred
• Experience working in non-standard office environment

Physical Requirements:

• Lifting up to 25 pounds
• Prolonged periods sitting at desk and working on a computer
• Moderate walking

• Benefits:

As an employee of Siemens Logistics, benefits start on day one and include:

• Flexible/Hybrid HQ office work schedule
• Matching 401(k)
• Sign-on Bonus - $1000
• Paid time off/company holidays
• Professional development and tuition reimbursement
• Excellent healthcare coverage
• Competitive pay

Design your future with us! Apply today and join Team Siemens.