Office Administrator – Fun Venture Capital Firm - $70-80K + Bonus

Office Administrator in San Francisco, CA

Premier venture capital firm is seeking an Office Administrator to assist with the day-to-day operations in their San Francisco office. The Office Administrator will be expected to provide dependable, high-touch support to the reception function and assist with the smooth operations of the firm through guest relations.

Primary Role Responsibilities:

• Greet employees and their guests in a prompt, professional and efficient manner. Build a rapport with employees and external guests and stay on top of evolving situations and priorities.
• Answer, screen and direct/respond as appropriate to incoming calls and correspondence.
• Manage special requests and/or problems and recommend appropriate solutions.
• Coordinate internal/external meetings and special events.
• Process monthly reception and food services expenses.
• Coordinate daily lunch orders for staff and guests.
• Provide dependable, high-touch support to the reception function by acting as a first point of contact.
• Receive, sort and distribute daily mail/deliveries.
• Effectively collaborate with meeting hosts as necessary to finalize and confirm meeting details. Ensure all requirements are met prior to meetings taking place.
• Following up with building/ facility needs.
• Order office snacks & supplies and keep inventory in stock.
• Manage ordering and inventory of office supplies.
• Assist others with other project and/or office work as needed.
• Pro-actively engage and maintain efficient and effective communication with food services, reception, administrative professionals and meeting hosts.

In addition, the successful candidate will demonstrate the following attributes;

• Attention to detail with a high degree of accuracy.
• Ability to handle confidential information with discretion and integrity.
• Associate’s or bachelor’s degree preferred.
• Ability to exercise good judgement.
• High level of proficiency in Microsoft Office.
• Strong interpersonal and communication skills and ability to build relationships with a wide variety of individuals.
• Prior experience as a receptionist or in a related field is a plus.
• Ability to juggle multiple tasks and changing priorities in an effective and timely manner.
• Outstanding commitment and sense of dedication to understanding, fulfilling and anticipating the needs of the office.
• Excellent organizational and project management skills.
• Display professionalism, quality service and a “can do attitude”.

Please submit your resume for immediate consideration!

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. You can use www.workgrades.com to collect and manage your references for free, and share them with us or anyone else you choose.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.