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Office Admin Jobs

Company

Intelliswift Software
Address San Francisco, CA, United States
Employment type FULL_TIME
Salary
Category Information Technology & Services
Expires 2023-05-19
Posted at 1 year ago
Job Description
Qualifications
  • Proven capability to quickly grasp new processes and technologies.
  • Verifiable references for satisfactory work performance. Excellent verbal and written communications skills.
  • Extensive and thorough knowledge of FRB procedures (usually attained through four years' Bank Experience), and in-depth knowledge of key District activities.
  • Knows and uses well the fundamental concepts, practices and procedures of a particular field of specialization. Bachelor's Degree in a relevant field of work or equivalent work experience.
  • Min Education requirements - AA Degree.
  • Performs professional level work.
  • Proven experience with complex business and technical analysis.
  • Develops solutions to review with management; may be responsible for more complex work within a broader technical and/or business context.
  • Minimum work experience - Typically requires 4+years of related experience.
  • Proven performance in a highly inter-dependent team environment, well organized and seeks out additional work when assigned work is complete.
  • Positions require some supervision; work is varied and may have some difficulty but position has limited responsibility and authority; work requires broad technical and business context as well as proficiency with MS Office applications.
  • Ability to communicate effectively with management and senior management.
  • Proven performance working independently, proactively and shows initiative when performing duties.
  • Extensive knowledge of the primary activities and functions within the organization supported, specifically Credit Risk Management (CRM) which is part of Supervision + Credit (S+C); responsible for Department, Division and District level administrative projects.
Responsibilities
  • Prepares confidential documentation for organizational and external communications.
  • The position will utilize office automation skills to support the creation of various forms of communication and support.
  • Administrative Support: This position will monitor and review email correspondence from CRM and S+C colleagues as well as email from external parties including Depository Institutions (Client), other Reserve Bank's, as well as state and federal regulators.
  • Supports the department officer and management team by performing various activities or projects as assigned.
  • Reviews, proofreads, edits and distributes documents, including procedures and policies as necessary to support CRM, S+C and Bank objectives.
  • The Office Administrator role, titled CRM Administrative Analyst, provides administrative and operational support to CRM colleagues, management and may provide operational support to the division (S+C).
  • Performs other duties as assigned.
  • Provides back-up support for in CRM for Credit Review (CR), Credit Support (CS), Condition Monitoring (CoMo) and the Business Support Office (BSO).
  • Make recommendations for new procedures and implements them; make recommendations for improvement to existing processes.
Specific Duties Include, But Are Not Limited To
  • Normally receives little instruction on daily work. General instructions on newly introduced assignments. Responds appropriately to changes in the work environment and emerging opportunities.
  • Review and update reference guides and procedures
  • Reviewing Risk Controls Report, Cash Prenotification Report and Regulator Contact Letters General organizational management skills including work management.
  • Reviewing and/or scanning OC docs, Audit Confirmations, PSR EOD courtesy calls, emailing CAP letters
  • Will have a limited role in decision making.
  • Strong interpersonal skills with an ability to maintain solid working relationships and collaborate with peers and management. Good, effective written and oral communication skills with a focus on providing good customer service.
  • Works under occasional supervision.
  • Upload and search for CRM documents in FileNet
  • UCC – continuations and initial filings
  • Bi-weekly/monthly reporting on BIC participants and CR Audit Certification review and analysis
  • Other routine and regularly scheduled tasks across CR, CS and CoMo, as assigned
  • Self-starter who demonstrates personal motivation and conviction. Specialized skills required (PC operation, desktop publishing maintenance, budget procedures, internet search capabilities, Microsoft office, etc.).
  • Works on assignments that are moderately difficult, requiring limited judgment in resolving issues or in making recommendations.
  • If you have questions related to SCA support or compliance, please refer to the U.S. Department of Labor website at www.dol.gov.
  • This position may be subject to the provisions of the Service Contract Act (SCA) as referenced in the Subcontracting Agreement.
  • Demonstrated problem solving and analytical skills.
  • Provide technical assistance on Microsoft Office products, especially on Access - as needed.