Manager Of The Admin Office

Cayuga Centers is hiring immediately for a Manager of the Administration Office.

Salary: $52,500/annually

Join our team and make a difference in the lives of children, youth and families in our community!

About Cayuga Centers

Cayuga Centers is an accredited non-profit, human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high-quality and innovative services to individuals, children, youth and families. We have offices in 10 cities and serve over 10,000 individuals and families annually. Join us!

About The Department

The NYC Operations Department is a support department serving social service programs located in Delaware, South Florida, Dallas, Chicago, Baltimore, Los Angeles, Harlem and Bronx offices. This department procures, services and oversees office spaces, day-to-day logistics and maintenance issues, and is comprised of a team of administrative professionals supporting all aforementioned regional programs. This department makes a difference by maintaining professional, comfortable and safe working environments for employees.

How You Get To Use Your Skills

• Administer and maintain property leases
• Provide administrative support to the COO of Mid-Atlantic Child Welfare and Juvenile Justice Programs as well as the Director of Operations.
• Coordinate agency events at the direction of the COO of Mid-Atlantic Child Welfare and Juvenile Justice Programs
• Oversee day-to-day office activities as main point of contact for designated sites
• To create, train staff in, and maintain systems to ensure program(s) and office needs are met
• Prepare agenda and collects materials for meetings, and conferences; take minutes and keep records of proceedings
• Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; triage email, handle some matters personally and forward appropriate materials to the COO of Mid-Atlantic Child Welfare and Juvenile Justice Programs and/or executive staff
• Research, compile, assimilate and prepare confidential and sensitive documents, and brief COO of Mid-Atlantic Child Welfare and Juvenile Justice Programs content
• Perform other duties as requested by your immediate supervisor or the Chief Executive Officer
• Identify and coordinate with vendors
• Implement procedures in accordance to program(s) stakeholders
• Maintain and coordinate administrative assistants' schedules
• Coordinate with the building landlord as needed. Apprising COO of Mid-Atlantic Child Welfare and Juvenile Justice Programs of significant issues
• Provide clerical support using Microsoft Office including Word, Excel, PowerPoint, and Outlook applications. Format documents
• Serve on committees as designated by the COO of Mid-Atlantic Child Welfare and Juvenile Justice Programs
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Administer and coordinate program purchase, contracts completion, and renewals
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Perform a variety of administrative or executive support tasks that are highly confidential and sensitive
• Supervise team of administrative secretaries
• Liaison with agency managers and administrative assistants regarding building issues/concerns

Schedule

• Must be flexible to meet program needs
• Regular hours entail 9:00am - 5:00pm, Monday - Friday

Required Experience

• High school diploma required, with minimum of three years experience in office setting
• Excellent organization skills
• Ability to travel to all agency locations
• Bi-lingual - English-Spanish required. All agency documents and records are in English, so English writing proficiency is required. Position itself requires Spanish speaking, writing, and reading proficiency
• Ability to supervise a large team
• Strong skills in Microsoft Office including Word, Excel, PowerPoint, and Gmail applications
• Ability to multitask in a fast paced environment
• Valid NYS drivers license required
• Excellent communication and proven human relation skills
• Associates degree preferred
• Strong administrative experience

Physical Requirements

• Lifting up to 50 pounds
• Computer work requires sitting at a desk for long periods of time
• Time on your feet for up to several hours a day

Benefits

Benefits:

• 401(k) match up to 6 %
• FSA, Transit, and Parking savings accounts
• Employee Assistance Program
• 160 hours of Vacation
• Identity Protection
• Pet and Legal insurance
• Sick Leave Pool
• Medical, dental, and vision insurance
• 10 Holidays, 3 Personal Days, Medical Appointment Time
• Corporate Discounts Program
• Supplemental life insurance, critical illness, enhanced short-term disability benefits

Why Cayuga Centers?

• COA Accredited
• Implement best practices and evidence-based interventions
• We embrace change, innovation and opportunities
• Our diverse workforce acts and leads with human sensitivity and respect
• Workplace Wellness Award Finalist
• Certified Great Place to Work ®
• Large and growing national footprint
• Committed to employee professional development and advancement

We maintain a drug-free workplace and perform pre-employment drug testing.

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