Manager - Courts (Operations)

Position Purpose

Manager -Courts (Operations)

This position oversees weekly reporting of docket settings and ensures cases are updated correctly and timely; ensures that cases are reviewed for compliance. Also responsible for jury duty, jury summons and subpoenas and oversees the court room clerks.

Essential Functions

1 Manages, oversees, and monitors personnel within the Municipal Court, supports jury services, and ensures appropriate law enforcement are present; delegates authority and responsibility for assigned tasks to subordinates; identifies needed areas of change or development and institutes changes to improve operations; plans, implements, coordinates, monitors and evaluates policies and procedures; coordinates and facilitates proceedings and operations at City Court facilities and other municipal buildings.

2 Establishes short-, mid- and long-term goals and objectives; develops and/or approves schedules, priorities, and standards for achieving goals; provides direction for personnel, clerks, and other administrative staff delivering services to the Municipal Court.

3 Assists in the development, preparation, management, and implementation of the department budget; reviews budget submissions, analyzes data analytics, and provides sound recommendations; handles various requests from City Council, City Manager's Office, and other management.

4 Coordinates law enforcement agencies, jails or other detention facilities, magistrates, courts, prosecuting attorneys, correctional facilities, central state depositories of criminal records, and Central federal depositories of criminal records; ensures confidentiality of information and the destruction of files or other records according to statue timeframes.

5 Provides training, professional development, and performance evaluation for all staff supporting events; maintains historical case flow for evaluation and performance feedback.

6 Determines, develops, and implements procedures, processes, regulations, and guidelines to ensure effective and efficient operations; maintains control of master docket for all courts, prepares weekly and monthly dockets, and manages all court logistics; audits files, operations, and procedures.

7 Gives advice, counsel, instruction, and identifies routine training needs for staff; oversees handling of Jury Service Unit and ensures all staff perform work to the best of their ability.

8 Performs any and all other work as needed or assigned.

Education

Minimum Qualifications

• Bachelor’s degree in any field

Experience

• Court Systems Operations Management
• Four (4) years of progressive experience in any of the following:
• Program Management
• Financial / Budget Management
• Performance Management

AND

• Two (2) years of staff supervisory responsibilities (This experience may be included in the required experience listed above.)

Equivalencies

• High school diploma or GED plus eight (8) years of the required experience including two (2) years of staff supervisory responsibilities will meet the education and experience requirements.
• A master's degree or higher in any field plus two (2) years of the required experience including two (2) years of staff supervisory responsibilities will meet the education and experience requirements.
• An associate degree in any field plus six (6) years of the required experience including two (2) years of staff supervisory responsibilities will meet the education and experience requirements.