Management Support Specialist Jobs

Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, consisting of 21 museums and galleries, the National Zoological Park, nine research facilities and the Smithsonian Libraries. The National Portrait Gallery is devoted to the acquisition, research, exhibition, and care of the portraits of individuals who have made significant contributions to U.S. history and culture. More than one selection may be made from this announcement. Responsibilities As a Management Support Specialist, you will need to perform tasks in procurement assistance, financial management, and other general administrative tasks in support of Finance and Operations and NPG staff. In this position, you will: Review and correct procurement actions, prepares documentation, records actions and financial transaction data into databases and spreadsheets, and create, organize, and maintain procurement training materials. Work with NPG staff and Office of Contracting to identify requirements and implement procurement solutions, and identify data errors and generate service requests or other documents to make corrections. Record procurement transactions in financial databases or spreadsheets, and monitor progress of vendor invoices, and analyze system holds and “match exceptions” and resolve discrepancies to achieve timely payment of disbursements. Produce reports on historical budget information and correspond with staff in multiple Smithsonian offices and external vendors. Requirements Conditions of Employment Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service. Note: Non-federal or status employees may also apply to Job Announcement # 23R-SK-309100-DEU-NPG. PHYSICAL REQUIREMENT: Incumbent may be required to do some walking, bending, reaching, and lifting heavy objects (supplies) less than 201lbs. CONDITION OF EMPLOYMENT: Incumbent must be able to focus on handwritten documents and computer screens. COVID-19 VACCINATION REQUIREMENTS: For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions. Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met by the closing date of the announcement. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as assembling and completing purchase documentation, researching organizational policies for procurement methods, using spreadsheet software to record financial information, and using web-based tools to prepare travel reimbursement vouchers. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Or Education: master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Education This position does not have a positive education requirement. Additional Information This position is included in the bargaining unit. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid.