Management Support Specialist (Procurement & Finance)

Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, consisting of 21 museums and galleries, the National Zoological Park, nine research facilities and the Smithsonian Libraries. The Smithsonian American Art Museum (SAAM) is the nation’s first collection of American art offers an unparalleled record of the American experience, capturing the aspirations, character and imagination of the American people throughout three centuries. Responsibilities The Management Support Specialist (Procurement & Finance) is responsible for procurement and financial processing and supports the Administrative Officer and museum staff in a wide range of other management areas. In this position, you will: Ensure the effective, prompt and policy-compliant procurement of goods and services for the museum through use of purchase orders, purchase cards, online travel tools, miscellaneous reimbursement and inter-unit transfer procedures. Prepare and/or review financial documents such as inter-unit reimbursements or service requests, and verify complete and correct information and financial coding, signs or submits to AO for signature, and forward to appropriate SI office for processing. Record transactions and reconciles financial records by comparing transactions posted in multiple tracking systems (SI ERP, SAAM/Admin ‘cuff’ system, office spreadsheets or exhibition spreadsheets) to verify accuracy of entries and monitor funds expenditure. Assist Museum staff in preparing procurement documentation, including statements of work, deliverables, payment schedules, allowable travel expenses and assorted supporting documents that are situation dependent., and works with museum staff and OCON to identify requirements and implement procurement solutions for goods and services. Requirements Conditions of Employment Requires career/career-conditional status or eligibility. Males born after 12/31/59 must be registered with Selective Service. Conditions of Employment: This position requires some lifting in order to archive files. Must be able to focus on handwritten documents and computer screens for many hours each day. COVID-19 VACCINATION REQUIREMENTS: For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions. Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met by the closing date of the announcement. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as recording financial transactions and codes; preparing or reviewing purchase orders or contracts according to the Federal Acquisition Regulations or within a similar regulations; preparing reference or training materials and advising staff on administrative procedures. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Or Education: master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards. Education This position does not have a positive education requirement. Additional Information This position is not included in the bargaining unit. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid.