Mailroom/Account Clerk - Part Time

The purpose of this position is to perform a variety of clerical tasks departments. Actual duties may vary by department specific to their services and functions. Duties may include, but are not limited to the following types of duties: posting payments and revenues collected from various sources; data collection and billing transactions; data, statement, account or payment lookup in various online systems outside the city as related to the department's business; monitoring and setting-up a security card access systems and/or reconciling procurement card changes.
Other general duties may include general office duties and providing general accounting back-up for accounts payable distributing accounts payable checks; creating reports for other accounting functions and interacting with other City employees and/or the general public.
This is a part-time position working up to 10-19 hours per week. See additional information below for work hours.

• Assists with the reconciliation of bank accounts by matching deposits on the bank statement to the cash reports that were posted on the financial software system; matching credit card charges that also pertain to the cash reports and ensuring that this coincides with the posting of cash.
• Monitors a monthly spreadsheet by running a capital and general ledger report; adding totals from credit card invoices, bills due, purchase order numbers out, unpaid contracts and personal computer numbers to create a financial picture and keeping track of project costs.
• Maintains employees time by creating and preparing timesheets; monitoring benefits; posting them into the system and obtaining account lines when necessary for overtime from other departments.
• Monitors credit card use by running monthly statements; matching invoices; verifying notes for credit cards; making account adjustments; obtaining signatures; rerunning statements; making copies of statements and turning these statement copies into the accounting department.
• Uses a financial software system by gathering invoices; researching payments; gathering bids and memos for contract requests; running expenditure reports; completing preparatory work for the annual budget; closing out the purchase order once completed; posting cash; obtaining cash reports from all departments through email or intra-company mail and matching deposit slips to ensure that cash amounts match.

• High school diploma or GED required with some college.

• Over one year of experience as an account clerk, receptionist or related experience.

• Intermediate ability in reading, writing and math required. Math involves the ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement.

• The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results with some discretion when making selections among a few, easily identifiable choices. Assignment is reviewed upon completion.

• No responsibility for the direction or supervision of others.

• Work involves choices of action within limits set by standard practices and procedures. Professional judgment is required to apply the proper course of action.

• Discussion Occasional: 20% or less of work time.