Location Coordinator / Administrative Assistant

Levinson Locations, Inc. | www.levinsonlocations.com
We are excited that you are reading our job description and hope that you can identify with our core values. This is not an ordinary job, so we are not looking for an ordinary person. It takes someone truly special to do what we do every day. Below are 6 statements that outline who we are. Take a moment to ask yourself “is this me?” If the honest answer is YES, then keep reading and please apply. We want to consider your unique, individual, special magic in the hopes that it resonates with ours. Please read this job description all the way through in order to have the information you need to be considered for the position.
BE AUTHENTIC
We work in people’s homes. We ask people to allow 100 strangers into their office during business hours. The only way to truly establish trust is to be completely, authentically you. Do you deeply feel that who you are is the person you present to the world every day?
BRING JOY
Every day we choose this life. We choose this job. The best way to make the magic happen is to do it with a smile. The key to unlocking happiness is to live it and we are committed to bringing joy to every person we encounter – even when everything seems to be going sideways…in fact, especially when everything is going sideways.
RAPIDLY ACCEPT CHANGE
This business (and let's face it, this life) is an ever-changing drama of last minute twists and turns. Being able to ride the wave makes the challenge of it feel fun rather than hard. Can you easily move on, even if your best-laid plans blow up 10 minutes before show time?
SEE THE FOREST AND THE TREES
The big picture and the small details are equally important. Our relationships, our reputation and operating from the heart are never far from our minds as we execute contracts, arrange a million details and insist on nothing less than complete accuracy.
GET SH

• T DONE

Whether it’s cleaning up an overflowing toilet, getting a boom lift delivered to Daley Plaza in 2 hours, or getting a dog to stop barking in a second floor apartment across the street from the shoot – we love the thrill of making the magic happen and are unafraid to ask for what we need.
KNOW THAT ANYTHING IS POSSIBLE
First we say yes. Then we figure out how to make it happen.
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If at this moment you are saying “YES! THAT’S ME!”, then let's make sure that the work itself sounds fun to you. Our company finds locations for photo shoots, commercials, and films. We scout the locations, catalog them in our library and book them for our clients.
Position Summary
This position’s primary role is to provide administrative support to our location managers. This position performs tasks that are required for the company to function efficiently, administers and tracks project-related information, and also completes necessary paperwork for photo and film shoots around Chicago. This position requires strong organization and communication skills, teamwork, physical endurance, and the ability to manage up. You should have an outgoing personality and comfort with navigating unknown situations. This is not a desk job. This is not a 9-5 job. This is not solely a Monday-Friday job.
Responsibilities and Duties

• This is a crazy industry and last minute changes are the norm. You’ll have to juggle a lot and be comfortable with that
• Submit permit paperwork for photo and film shoots according to city and municipal requirements and deadlines
• Assemble, disassemble and reassemble the large and sometimes heavy location kits/bins that we use during shoots
• Regularly sweep and launder the floor protection mats we use during shoots
• Communicate with location owners
• Special projects as assigned
• Schedule scouting trips for the team and/or their clients
• Drive around city and suburbs to visit municipal offices, distribute leaflets notifying neighbors of filming, and problem solve with strangers based on production needs
• Order and maintain location kit and office supplies
• Administrative support to company leadership (may not be locations/project related)
• Archive project-related files as they are completed
• Maintain and update photo/video shoot calendar
• Maintain current information about known locations, update photo library and phonebook with newly scouted locations
• Keep our supply storage unit neat and tidy
• Deliver supplies to location managers as needed
• Coordinate repair of any damage at locations that resulted from photo/video shoot activity

Qualifications

• Two years office management or applicable experience
• Willingness to ask for what you need to get the job done from both inside the company and out
• Ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office, Google Docs, and Dropbox; generally computer savvy
• Ability to consistently stand and move throughout a location for many hours, including ascending/descending stairs
• Ability to lift equipment weighing up to 50 pounds across long distances
• 24/7 access to your vehicle and valid driver’s license
• Not afraid to get dirty (literally) or to work outside in tough weather conditions
• Chicago resident (or near suburbs such as Oak Park or Evanston)
• Available to work on any given day of the week (the days we need you to be available can change from week to week)
• Excellent verbal and written communication skills
• Outgoing personality and comfort in dealing with unknown situations and encounters
• A persuasive personality
• Excellent organizational skills with incredibly strong attention to detail

Work Location

• You'll be driving all over the Chicagoland area
• The job is technically remote since we don't have a physical office but you still need to be in Chicago
• Our storage unit is in Bucktown / West Lakeview and you'll be spending a lot of time there
• Once a week the team gathers at a co-working space or one of our homes (usually in Chicago)
• Some days you will be working from your home

Salary & Benefits

• 401(k) retirement plan with employer match for full-time employees
• Health insurance for full-time employees
• Relaxed dress code
• This position is full-time and salaried (this means no overtime pay)
• The salary range for this position is $45,000-$50,000/year
• Paid time off (vacation, sick, and 11 paid holidays)

Our expectation from you in this position is that you’ll be the backbone to keep us successful. We will all throw things at you very quickly and expect you to execute and prioritize swiftly and efficiently.
You should love to see things neat and orderly. You should feel comfortable being delegated to and you should also be comfortable circling back and keeping your project managers on task. We will expect you to remind us to do things, to know where everything is, to have data prepared for us when we need it, and to be able to effectively respond to endless changes throughout a day
We believe that work should be fulfilling and that the journey is just as important as the destination. We listen to each other, make fun of each other, respect each other, and work hard for each other. We are a team and we all completely rely on and trust each other. There are no mistakes, there are only lessons.
Be open, be thoughtful, be forgiving, be a badass. We look forward to meeting you.
Here is what we need to consider you for the position:

• A cover letter:
• Tell us about a job where you have filled major organizational and task focused roles that were indispensable to your team
• Your resume
• 3 professional references
• Think about our core values and tell us why you want to work with us. If you don't identify strongly with every single one of them, please do not apply.