Legal Executive Assistant Jobs

Hillenbrand is looking for a Legal Executive Assistant to join our team in Batesville, IN or Batavia, OH . As a Legal Executive Assistant, you will be reporting directly to the SVP, General Counsel. The Executive Assistant is responsible for providing executive support to the Legal and Compliance Team, including General Counsel and Senior Counsel – Corporate & Securities. The Executive Assistant serves as the primary point of contact for internal and external customers on all matters pertaining to the Legal and Compliance Team and is a key team member, working closely with the General Counsel and Senior Counsel – Corporate & Securities on corporate governance, compliance, administrative support, organization, and data management.

What Hillenbrand Offers You:

• Opportunities for development and advancement
• Generous 401K Matching Program – 3% (base pay) automatic contribution + 50% match of the first 6% that you contribute up to 3%
• Competitive pay
• A robust PTO policy with 6 paid sick days, 11 paid holidays, and 15 Days of paid vacation!
• Comprehensive medical, dental and vision insurance, which includes MD Live, RX help center, Medical Advocate Program, company paid life and disability, among others.

What you’ll do:

• Prepare, receive, and promptly & professionally manage correspondence to assist with operations, development, and other Legal team matters
• Other duties may be assigned.
• Handles confidential information often; manages information critical to the business.
• Research and/or gather information as needed/requested, including legal research from time to time.
• Positively interact and communicate with all levels of the organization and all levels of our customers' organization as well.
• Compose customer correspondence, announcements, and management minutes, and draft or customize form agreements (employment, consulting, retention, confidentiality, etc.) as needed.
• Analyze and summarize contract terms as needed/requested.
• Perform a variety of administrative duties (follow-up systems, filing, typing, advanced word processing and proofreading etc.)
• Prepare Board of Directors and Committee materials
• Process invoices and prepare internal expense reports.
• Effectively work with other Executive Assistants to provide a cohesive environment and with Paralegal on corporate governance, document management, and signature processes
• Schedule meetings with both internal and external participants and arrange travel reservations.
• Assist with preparation and management of Legal, Compliance, and Board budgets, and reconcile budgets on a monthly basis.

Basic Requirements:

• At least an associate degree or equivalent from a two-years college or technical school in administration, bachelor’s degree preferred.
• Ability to work in a fast-paced environment.
• Advanced Microsoft Office (computer skills)
• At least 5 years related admin experience (preferably at least 3 at an executive level)
• Ability to work with highly sensitive information & maintain confidentiality.

Great to Haves:

• Paralegal certificate or work experience is a plus, but not required.
• Experience with Board Vantage platform is a plus, but not required.

Physical Demands:

To perform this job successfully, the physical demands listed are representative of those that must be met by an employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to handle and feel, reach with hands and arms, talk and hear. The employee may occasionally be required to crouch. The employee may occasionally lift items as heavy as 25lbs. Specific vision abilities may include the employee’s ability to see near and far distances.

Who we are:

Hillenbrand (NYSE: HI) is a global industrial company that provides highly engineered, mission-critical processing equipment and solutions to customers in over 100 countries around the world. Our portfolio is composed of leading industrial brands that serve large, attractive end markets, including durable plastics, food, and recycling. Guided by our Purpose — Shape What Matters For Tomorrow™ — we pursue excellence, collaboration, and innovation to consistently shape solutions that best serve our associates, customers, communities, and other stakeholders. To learn more, visit: www.Hillenbrand.com.

What Sets Us Apart:

We Take Care of Our Associates: We present on-site wellness services including a clinic offering free health care & prescriptions to plan members, the revolutionary Bod Pod Assessment & Weight Management Program, and Market C – a vending management kiosk offering fresh food and convenience items when you need to grab a quick bite on the go.

We have Fun! We work hard and when it’s time to play hard, our workforce engagement team focuses on planning and promoting team events such as: our annual Associate Christmas & Children’s Parties, Summer Picnic, March Madness & Putt-Putt tournaments, Cinco de Mayo, Super Bowl and many other fun activities.

We Give Back: In addition to planning associate events, our workforce is encouraged to volunteer through our One Campaign, which helps associations within the local community.

• These services are not available at all locations.

EEO: At Hillenbrand we strive to build a diverse workforce through equal opportunity employment that embraces and leverages the differences each individual has to offer. Equal Employment Opportunity/ Affirmative Action Employer of minorities/females/disabled/veterans.

DISCLAIMER: The above information on this job description has been designed to indicate the general nature and level of work performed by the employee within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of any employee assigned to this job. Nothing in this job description restricts management’s right to assign duties and responsibilities to this job at any time.