It Administrator Jobs

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century.

At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life. We aspire to be the most creatively driven real estate company and are committed to a culture that fosters curiosity and empowers every employee to find their story in this great organization.

ABOUT THE ROLE

The administrative assistant role provides administrative support to the Senior Vice President, Enterprise Applications and IT Department team members as needed.

ESSENTIAL JOB RESPONSIBILITIES:

• Write and distribute email, and other correspondence such as memos.
• Handle confidential information with discretion.
• Assists in routine administrative processes to include managing invoices through Coupa, and contracts through Salesforce.
• Maintain team calendar, including scheduling meetings, appointments and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Submit and reconcile expense reports for Chief Innovation Officer and Senior Vice President, Enterprise Applications
• Coordinate work with Enterprise Application staff as needed; coordinate, monitor and communicate projects and programs.
• Work directly with Chief Innovation Officer/Senior Vice President, Enterprise Applications to support all aspects of daily work
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Assist in the preparation of regularly scheduled reports utilizing various software applications, such as Sequel to update or retrieve data from the database.
• Assisting the IT department with various clerical or organizational tasks

IDEAL CANDIDATE:

• Must be able to work independently with little or no supervision on a regular basis.
• Minimum 3 years of Administrative Support/Office Manager experience in a corporate environment.
• High School Graduate with a 2-year college degree; or equivalent office experience required.
• Exceptional business writing and verbal communication skills a must along with a strong desire to learn and contribute.
• Knowledge of office equipment and experience in troubleshooting IT issues preferred.
• Proficient in cloud-based Microsoft Teams, Word, Excel, PowerPoint, Outlook required.
• Must possess the ability to deal with all levels of management including at the senior executive level.
• Knowledge of Sequel, SalesForce, Coupa, and/or Adobe Pro a plus.
• Must be willing to work overtime as requested.
• Must be pro-active and a strong team player.
• Individual must be multi-tasked/project oriented and extremely organized with the ability to prioritize workflow in a high-intensity environment.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. The Howard Hughes Corporation reserves the right to change or modify job duties as necessary based on business necessity.