Hr Generalist 2 Jobs

UCLA's Summer Sessions and International Education Office advances campus academic priorities, supports the public service mission of the University, and provides multiple services, resources, and programs to enhance and support teaching excellence, innovation, and inclusivity. Summer Sessions and International Education allow UCLA students to maximize their time at UCLA without extending?and often improving?their time-to-degree. We support course offerings of the faculty, provide information and services to students, and make UCLA education accessible to the wider public. We identify and develop strategic opportunities in partnership with faculty and administrators from over 80 academic units and other campus partners to advance student success goals and to administer hundreds of summer courses and programs, as well as over 175 study abroad programs. Through these offerings each summer, SSIEO serves: 12,851 UCLA undergraduate students; 419 other UC undergraduate students; 784 UC Graduate students; 3,944 non-UC students from almost all US states and more than 70 countries.
The HR Generalist is responsible for consulting with the units that make up Summer Sessions and International Education Office on HR functions such as workforce planning and employment, employee and labor relations, leaves of absences, HRIS and biweekly and monthly payroll. The HR Generalist will provide guidance on policy/procedure interpretation, labor contracts, and in following HR best practices to employees in all classifications, as well as supervisors, and managers in assigned units. This requires the ability to partner with leaders and colleagues at various levels across several centralized offices such as Grad Division, Division of Undergraduate Education HR, Campus HR, risk management, and the Central Resources Unit and UCPath Center in Riverside, CA.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
22
Records
Qualifications
Required/Preferred
BA/BS in HR or related field of study plus 2 years of HR related work experience, or an equivalent combination of experience/training.
Required
Experience working in a large and complex organization
Preferred
Prior experience in higher education
Preferred
Interpersonal skills to interact diplomatically and professionally with employees, supervisors, administrators, and other campus departments.
Required
Ability to function effectively with multiple deadlines, changing priorities and frequent interruptions.
Required
Working knowledge of University policies and procedures regarding personnel and payroll.
Preferred
Skill in completing variety of duties effectively under conditions of fluctuating workload, changing priorities and frequent interruptions.
Required
Ability and judgment to deal with confidential and sensitive information with discretion.
Required
Experience using the UCPath (PeopleSoft), Payroll Time Reporting (TRS) systems, and other online systems (PeopleAdmin, Jasmine, GoGrad, CDW, Document Direct).
Preferred
Working knowledge of the campus' leave accrual system and method for reporting monthly leave usage on-line.
Preferred
Working knowledge of Campus Parking Services procedures and forms.
Can be trained
Working knowledge of word processing, spreadsheet, and database software (i.e. Word, Excel, and Access).
Required
Demonstrated proficiency performing standard payroll operations including auditing, timekeeping documents, computing and preparing payroll and reconciling payroll ledgers.
Required
Working knowledge of procedures involved in handling situations where disciplinary action is required.
Required
Working knowledge of payroll/personnel issues as they pertain to academic apprentice personnel.
Required
Working knowledge of University Work-Study Programs including policies and procedures and ability to recruit, hire, train, supervise and evaluate student staff.
Preferred
Knowledge of University policies and procedures related to employee relations, compensation, leaves of absence, and employee benefits.
Preferred
Skill in analyzing problems and the ability to formulate effective solutions.
Required
Working knowledge of the Fair Labor Standards Act (FLSA) and the differences in reporting time between exempt and non-exempt employees.
Required
Ability to serve as functional unit resource to Directors, Managers, and support staff in explaining personnel and payroll policies and procedures, and in utilizing capabilities of data management systems.
Required
Knowledge of benefits policies/procedures with ability to counsel employees regarding coverage, options and eligibility, as well as on-line sources of data such as UCPath.
Preferred
Ability to analyze a complex set of data and make recommendations based on this analysis.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
04-24-2023
External Posting Date: