Facilities Manager Jobs

About Us

We are a district of three distinct colleges—North Seattle College, Seattle Central College, and South Seattle College—and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Paid Sick Leave
• Promotional Opportunities
• Employee Assistance Programs (EAP) in times of need
• PEBB Wellness Plan – SmartHealth
• Paid Vacation
• Union Membership
• Competitive Pay Rates
• Orca Card / transportation benefits
• Great Medical/Dental plans for the employee and their family
• Retirement Plans
• Tuition Waiver for additional education

To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits

Seattle Colleges staff and faculty enjoy a competitive benefits package, professional development opportunities, and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities.

Position Summary

Position open until filled/First Review of materials will begin: 8/1/2023

Salary range for this position is: $53,012/yr. - $73,207/yr. (depending on experience)

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Under the supervision of the Executive Director for Facilities and Capital Projects, the Facilities Manager will be responsible for planning, organizing, staffing, directing, and controlling the efforts of assigned staff. Assures efficient, effective and responsive customer- oriented services including building maintenance, custodial services, grounds maintenance, small remodeling and renovation projects, utilities, and other services for various college facilities. Works with other agencies, staff and groups to accomplish the work, mission, goals and vision of the college. Ensures compliance with applicable policies and procedures, collective bargaining agreements and legal requirements. Manages expenditures within budget parameters and guidelines. Develops relationships with staff, other departments and individuals outside the college that encourage participation, teamwork, effective relationships and effective use of resources. Represents the college by maintaining a professional approach and demeanor in all activities. Independently performs work with minimal supervision, structure or guidance.

This position supervises Custodians and Groundskeepers.

This position is governed by a collective bargaining agreement with representation by AFT-SPS

Application Procedures:

• Attach cover letter addressing how your background intersects with the job
• Required application materials must be completed and submitted online
• Attach current resume

Notice to Applicants:
Please note that Seattle Colleges is working under hybrid remote and on-site operations, pending public health guidance and business needs. Per CDC and WA Public Health directions, at this time we will be practicing social distancing and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually.

What you will be working on:

Facilities Program Management

• Ensures compliance with local, State, and Federal environmental compliance training and reporting; dangerous waste, etc.
• Prepares and justifies budget for assigned areas. Monitors and maintains expenditures within parameters or budget guidelines. Implements cost-effective measures and uses resources and technology effectively to increase productivity.
• Provides technical support and assistance to staff and determines individual employee training needs.
• Manage and oversee the use of the Megamation work order system for all departments at Seattle Central College
• Assures accurate records are maintained. Conducts research to obtain and analyze data, prepares reports, and makes recommendations. Interprets, explains, oversees and ensures the enforcement of ordinances, state and federal rules and regulations, policies and procedures and makes authorized administrative decisions. Creates and/or updates policies, procedures and tasks.
• Using the departmental system, schedules and assigns grounds and custodial work on all shifts, assures work assignments are consistent with job classification, evaluates work methods and procedures, implements appropriate changes and assures proper handling of cleaning chemicals, pesticides, and hazardous materials. This work will be undertaken based on daily observation of work conditions on campus by the Facilities Manager or assigned custodial supervisors.
• Manages surplus equipment and furniture/materials storage and disposal according to WA State requirements, in collaboration with Purchasing office.
• Oversees hazardous materials waste stream disposal, manifests, SDS sheets, and all reporting to authorities having jurisdiction.
• Effectively manage direct reports by observing performance and offering developmental support. Encourages employee development by communicating job expectations and planning, monitoring and appraising job results Coaches, counsels and disciplines employees; assists with employee career development as appropriate. Initiates, documents and implements disciplinary actions as needed.
• Conducts performance evaluations to guide the development of employees, provides a record of performance and ensures consistent evaluations and regular feedback.
• Schedules and oversees inspections, troubleshooting and preventive maintenance on facilities, grounds and associated equipment. Oversees preventive maintenance programs. Manages work order entry and completion to assure facilities performance metrics can be analyzed and reported.
• Makes purchasing decisions for all products and services within and for the custodial, grounds, and hazardous waste departments; evaluates vendors, researches new vendors, determines need for new products and/or services
• Performs facilities inspections weekly to comply with Department of Ecology, Labor and Industry safety standards.
• Assist department supervisors with budget preparation and monitoring.
• Sets up preventative maintenance and scheduling in DirectLine for Custodial equipment.
• Oversees all college waste disposal, including recycling, compost/yard waste and refuse.
• Provides onboarding for new employees to the department. Determines individual employee training needs and ensures all appropriate and required training is provided; tracks this training for each employee. Provides technical support and assistance to staff.

Project Development

• As directed, assists with project management of small remodel and repair projects conducted by in- house staff as needed or directed.
• For Custodial and hazardous material, responsible for recommending and ordering campus signage.
• As it relates to Custodial and Grounds, oversees maintenance and repair of facilities, grounds, and associated equipment in compliance with applicable codes and regulations. Plans and schedules projects; inspects, approves and reports on all phases of projects.
• As directed, participate with capital development project team for design and build of campus infrastructure.

Confidential Support

• Reviews and approves purchases for Custodial, waste management, and grounds.

Employee Relations

• Advises department employees regarding general information safety, environmental compliance, and related policies and procedures.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Possess a valid Washington driver’s license at time of hire and throughout employment.
• Previous experience with staff supervision.
• Bachelor’s degree
• Four or more years of progressively responsible experience in facilities maintenance, physical plant operation, construction, environmental health and safety; OR an equivalent combination of education, training and experience that provides the required skills, knowledge and abilities may substitute formal education

Physical Requirements:

The position

• Ability to perform range of physical motions, exerting up to 25 pounds; lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to exchange information on the phone or in person
• Ability to read and verify data and prepare various materials
• Ability to operate office equipment

Notice of Non-discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying”.

Inquiries regarding compliance and/or grievance procedures may be directed to the college’s Director of Legal Compliance:

1500 Harvard Avenue Seattle, WA 98122-3803

(206) 934-3873

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WA HB 2327.