Executive/Special Assistant To Chief Executive Officer

EqualAIis looking for an Executive/Special Assistant to provide high-level organizational support for various lines of effort. Responsibilities include: facilitating communication within the company and with external stakeholders; coordinating logistics for external engagements; managing invitations and materials for our podcast,In AI we Trust?; assisting with ourEqualAI Badge© Programfor senior executives; developing briefings for meetings with senior corporate executives and government policymakers; and other tasks and responsibilities based on individual interest and/or executive/organizational need.Familiarity with the mechanics of artificial intelligence (and its social impacts), social media, or podcasts are welcome but not necessary. Professionalism, organizational skills, and attention to detail are key qualities for a successful candidate. Cover letters and resumes with references can be sent to:[email protected]

EqualAI is a nonprofit focused on reducing bias in the development and use of Artificial Intelligence (AI) through promotion of responsible AI practices. We work with corporate, tech, and policy leaders to foster the development and deployment of trustworthy AI.

Responsibilities

The EqualAI Executive/Special Assistant is a crucial part of the team and provides a range of high-level organizational functions in support of our operations and mission. Strong organization skills and professional experience required.

Specific duties include:

• Schedule meetings, briefings, and other engagements for EqualAI leadership.
• Help manage social media platforms.
• Assist in matters related to the Executive’s role as the Chair of the National AI Advisory Committee.
• Manage financial tasks, collaborate with vendors and suppliers to ensure smooth payment processing. Support the Executive in expense reporting and reimbursement processes.
• Other projects and responsibilities as they arise based on the needs of the Executive and/or as they relate to individual experience/interests.
• Screen incoming emails and other correspondence and prioritize items that require immediate attention.
• Conduct research for various projects and initiatives. Prepare resources for our members and program participants.
• Coordinate and prepare materials for meetings, including: agenda, briefings, and other meeting logistics.
• Manage logistics for internal and external engagements.
• Maintain confidentiality of sensitive information and exercise discretion when handling matters of a confidential nature.
• Prepare, edit, and/or transmit correspondence, presentations, and reports on behalf of the Executive and organization. Assist with follow up, including drafting emails and preparing supplementary materials.
• Collaborate cross-functionally across the organization and with other stakeholders to facilitate effective communication and ensure timely completion of projects.

Qualifications

• Ability to work independently, take initiative, and make sound judgments.
• Ability to handle confidential information with discretion and professionalism.
• Experience and interest in communicating with corporate executives, lawyers and policymaker audiences, the general public, and other key stakeholders.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines and scrupulous attention to detail.
• Experience in preparing podcasts, social media, and/or the legislative and administrative policy process is welcome but not necessary.
• Strong written and verbal communication skills, including excellent proofreading and editing abilities. Professional demeanor and strong interpersonal skills.
• Bachelor’s degree and 2+ years relevant professional experience.

Additional Position Specifications

• Salary/rate commensurate with experience
• Full-time
• EqualAI is a remote organization based in Washington, DC with team members across the US. In-person work opportunities are available but not required.

To apply, please submit the following items [email protected]:

• Your resume/CV
• Professional references (up to three)may be requestedfollowing an initial meeting
• A cover letter explaining your interest and qualifications for this role
• [Optional] a writing sample of your relevant work (e.g. policy memo, briefing, newsletter, article intended for news publication, talking point document, etc.)