Executive & Studio Assistant Jobs

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.
As an executive assistant & studio coordinator, you will perform diverse executive duties and functions requiring confidentiality. You should have excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes, and techniques to the completion of assignments. Duties will expand to include calendar management, travel arrangements, office management, tracking & submission of expenses, creating & updating documents, supporting with presentations, and communicating with a host of internal colleagues & external partners. In addition, you should exercise independent judgment, escalating serious or unique problems to the appropriate parties.
Executive Assistant

• Provide day-before view of the calendar to allow preparation for the next day’s requirements & deliverables; this daily view must have all meeting locations, contact numbers, meeting agendas, meeting documents required and any other relevant details.
• Assist in Special Projects as needed
• Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.
• Ensure contacts and other key information are always updated.
• Handle timely submission & tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
• Partner with other Brand EAs on overall calendar tracking and management of meetings; ensuring meetings take place as scheduled.
• Manage lunch and coffee requests when schedule requires.
• Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
• All general executive tasks including calendar, zoom, and telephone management, expense reporting, responding to basic requests
• Code and approve all invoices in Ariba as required.

Studio Assistant

• Agendas, recaps + action plans for weekly team meetings.
• Manage digital photos and creating Power Points.
• Manage adherence to design calendar and balance priorities across all categories and departments.
• Book models as needed per design needs.
• Order supplies for copy room, contact servicing for copy machines when needed, oversee general floor upkeep as requested, create work orders on Service Point when needed for IT or facilities issues
• Digital and physical file management. Manage Conference Room Calendars/Bookings
• Support in creating design boards from execution standpoint. Printing photo references, cutting swatches, laying out textiles as directed.
• Act as a liaison between design and all cross functional partners (Merchandising, Production, Fabric, Trim,Tech)
• Prepare conference rooms for meeting needs (zoom tv’s, design boards, etc.)
• Follow up with teams/colleagues on outstanding information/ materials as requested.

Previous role(s) in administrative or other support function in a fast-paced environment.

• Excellent cross-cultural, cross division, cross functional communication and partnering skills
• Detail and solution oriented
• Results driven
• Ability to prioritize and multi-task
• Ability to work well under pressure and meet critical deadlines
• Strong interpersonal skills
• Exceptional organizational skills, follow through and attention to detail.
• The ability to take initiative and to prioritize work task
• Minimum of three days a week on site/office
• Maintain a fast-paced environment
• Computer proficiency in Microsoft Excel, Word, Power Point, Outlook, Ariba, Concur, Workday
• Excellent organizational skills
• Strong problem-solving skills