Executive Director Of Facilities Services

Summary

Information & Responsibilities

Under the direction of the Vice President for Facilities, Development and Management, the Executive Director of Facilities Services provides leadership, supervision, and compliance with best practices in the following trades: facilities maintenance, grounds, HVAC, plumbing, electrical, carpentry, mechanics and minor capital construction projects.

Requirements

ESSENTIAL JOB FUNCTIONS (including but not limited to)

• Direct staffing for campus events, student projects and outside rental
• Work in concert with the Campus Safety and VP to decide and implement the appropriate course of action for emergencies; such as: fires, rainstorms, dorms, etc.
• Manage facilities issues for schools, students, faculty, staff, and housing staff, including estimates, oversight and planning
• Contributor on the Academic Space, Security, Safety and Disaster Planning Committees
• Involvement and oversight of minor capital construction projects, vendors and renovations
• Monitor and maintain data analytics within work order management system to measure performance and benchmarks
• Provide direction and administration of personnel issues, payroll issues, and performance management issues
• Direct and manage staff and trades to ensure they complete assigned projects, work orders on schedule and within budget
• Collaborate with the California State Summer School for the Arts’ (“CSSSA”) executive staff and faculty
• Monitor and maintain property/space management system to ensure proper preventive maintenance, routine maintenance and legacy servicing
• Other duties as assigned

Qualifications

Skills/Abilities

• Critical thinking skills required
• Proficiency in Microsoft Office, Google, Excel and Adobe applications
• Ability to use tact, diplomacy and discretion
• Strong decision-making skills
• Conflict resolution skills
• Ability to effectively administer multiple projects and budgets with various departments
• Strong organizational and time management skills, including ability to prioritize and work independently with little supervision
• Ability to address and resolve personnel and safety issues
• Ability to anticipate risks and develop and implement proactive solutions
• Collaborate with all departments on various projects
• Ability to interact well and work collaboratively with all levels of management, faculty, staff and students
• Excellent and effective communication skills

EDUCATION

• Bachelor’s degree or five (5) years of relevant experience

Experience

• Five (5) years facilities management experience
• Compliance with Federal and State regulations
• Knowledge of multiple facilities trades
• Budget administration
• Five (5) years supervisory experience
• Project management
• Experience in a higher education setting a plus

WORK ENVIRONMENT/PHYSICAL CONDITIONS (include but are not limited to)

• Reach at, above or below shoulder level to reach equipment, files, or materials
• Manipulation of computer keyboard and/or ten-key
• Frequent walking
• Prolonged periods of sitting and standing
• Utilization of fork lift and/or golf cart
• Exposure to hot and cold weather conditions
• Lifting up to 50 lbs.
• Exposure to cleaning chemicals, gasoline fumes, fire retardant materials, natural gas, asbestos
• Utilization of computer monitor, telephone, copier machine and other office equipment
• Office environment with exposure to toner, white out, cleaning fluids, office equipment noise, talking, air conditioning and heating
• Pushing/pulling open and closed doors, cabinets and drawers
• Exposure to potentially dangerous situations during a disaster or safety issue
• Exposure to general construction noise
• Kneeling, stooping and/or crouching to reach files or materials or conduct inspections

How to Apply

This position is available immediately. If you are interested, please follow the link to Interfolio below:

Executive Director of Facilities Services - ID:119689

Salary

$102,710 - $116,126 a year

Equity & Diversity

California Institute of the Arts shall abide by the requirements of 41 CFR

• 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law. Further Information CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.