Executive Asst Jobs

Executive Assisitant, Administration

PRN/OCC, Variable Hours and Shifts

Parkwest Overview

Parkwest Medical Center has a very fast paced, high energy, busy, 39 bed emergency room. We see a wide range of patients on a daily basis, it tends to be around 140 per day! It is a very broad spectrum and a continuum of care.

Position Summary

Performs complete administrative duties for a Sr. VP level executive who is controlling an operating unit in the organization. May provide support for more than one Executive or for reporting VPs. Does work of a confidential nature and relieves executive of designated administrative details. Prepares correspondence, memoranda, reports etc utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meeting and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment, and knowledge of company practices, policies and organization. May direct and review work of a support staff.

Recruiter Jason Shubert || [email protected] || 865-374-5393

• Types and/or composes internal and external correspondence, takes and transcribes meeting minutes, type reports and presentations for Senior Vice President's use in System meetings.
• Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
• Maintains and orders office supplies as necessary.
• Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
• Collects and prepares information for the Senior Vice President's use in discussions and meetings with executive staff members and outside individuals.
• Makes travel and lodging arrangements directly or through travel agencies.
• Follows policies, procedures, and safety standards.
• Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered.
• Perform other related duties as assigned or requested.
• Maintains and organizes confidential department files and records.

Minimum Education

Associates degree or equivalent experience.

Minimum Experience

Five (5) to seven (7) years administrative experience with executive management.

Licensure Requirement

None