Gm Administrative Assistant Jobs

Description

The General Manager Administrative Assistant (GMA) will support Reverse Logistics Distributed Network’s Multi-Site Leader (MSL) and other leaders in the MSL’s geographic region. The successful candidate will be highly organized, extremely detail-oriented, self-motivated, able to handle confidential information, as well as able to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Key Responsibilities Include

• Recording meeting notes, creating conference agendas and minor content curriculum
• Maintaining schedules, planning events, coordinating meetings, site visits, and conferences for Leadership and Site Teams.
• Managing complex calendars and scheduling with diplomacy and discretion
• Managing and completing expense reports for MSL, Senior Leader(s), if applicable, and yourself as needed.
• Serving as a representative on department team-building activities and peer recognition
• Running work-related errands as needed
• Thinking and planning ahead, delegating responsibilities appropriately, tracking team goals, helping drive completion of key deliverables, and following up on outstanding items.
• Assisting with internal communications for associates and leadership across multiple platforms, interfaces, and programs
• Traveling within the designated region to various sites, as deemed appropriate by leaders, with varying frequency, but projected once per quarter.
• Scheduling cost-effective travel arrangements which include: airfare/hotel/ground transportation for the MSL , Senior Leader(s), and yourself, as needed
• Conducting clerical duties, including ordering office supplies, responding to emails, preparing documents (e.g., org charts, presentations using graphics and spreadsheets), creating/maintaining internal information and site(s) webpage platforms
• Working effectively with support partners who are remote (i.e., PxT, WHS, Finance) and interfacing with Sort Center site GMAs and Regional Executive Assistants, as applicable, to coordinate site activities (e.g., events)

PLEASE NOTE: This role is remote. You must currently work out of one of the following locations:

Remote Location - Tennessee | Remote Location - Mississippi | Remote Location - Virginia | Remote Location - Maryland | Remote Location - New York | Remote Location - New Jersey | Remote Location - Pennsylvania | Remote Location - Missouri | Remote Location - Minnesota | Remote Location - Illinois.

Key job responsibilities

• Ability to work in a virtual, remote environment
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts
• Ability to create graphs and spreadsheets in MS Office products. Ability to work a flexible schedule (Monday-Friday) and overtime as needed
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Ability to travel within designated region
• 2+ years administrative support experience at an executive level

We are open to hiring candidates to work out of one of the following locations:

Virtual Location - IL | Virtual Location - MD | Virtual Location - MN | Virtual Location - MO | Virtual Location - MS | Virtual Location - NJ | Virtual Location - NY | Virtual Location - PA | Virtual Location - TN | Virtual Location - VA

Basic Qualifications

• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts
• Experience with Microsoft Office products and applications
• 2+ years administrative support experience at an executive level
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Ability to create graphs and spreadsheets in MS Office products. Ability to work a flexible schedule (Monday-Friday) and overtime as needed
• Ability to travel within designated region
• Ability to work in a virtual, remote environment

Preferred Qualifications

• Passion and enthusiasm for the Amazon vision
• High levels of integrity and discretion
• Excellent written and verbal communication skills
• Strong analytical skills and attention to detail
• Strong organizational and communication skills, team orientated philosophy, and problem-solving skills
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Associate’s or Bachelor’s Degree
• Ability to quickly learn organizational structure and the objectives of the team

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $35,000/year in our lowest geographic market up to $84,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. Applicants should apply via our internal or external career site.

Company - Amazon.com Services LLC

Job ID: A2406571