Executive Assistant Jobs

Berean is seeking for an Executive Assistant

Job Location: Franklin, TN preferred – hybrid, minimum of 2 days in Hub per week

Start Date: August 1

Interview process: Teams Video, 1-2 rounds

Potential for temp to hire based on performance/fit

The selected candidate will use independent judgment to provide timely and effective administrative and clerical support to multiple members. Other duties may include but are not limited to:

- Cooperatively works with remote peers and supports remote leaders in a multi-cultural, multi-time zone environment

- Collects, compiles, formats and organizes monthly report material

- Manages daily calendar within email system for multiple leaders

- Coordinates small and large meetings (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting)

- Reserves domestic and international travel and hotel arrangements as needed; proactively identifying requirements for travel documents such as visas, invitation letters, etc.

- Prepares and files expense reports

- General office duties such as word processing, spreadsheets, presentations, flow of correspondence, filing, requisition of supplies, faxing, etc.

- Coordinates agenda and materials for meetings and training sessions and other activities of the organization

- Maintains and updates databases, organizes and manages data on social media / shared sites as needed

- Assists in preparation of business review materials

-Screen telephone calls, incoming mail, publications and other correspondence, including confidential information. Establishes and maintains highly confidential files.

- Assist in the management of department budget. Review and compare monthly expenses to budget reports.

- Responds to staff requests for administrative support as needed

- Ability to multi- task and prioritize many work items simultaneously

This position requires at least five years of experience in an executive level administrative position in a demanding environment. Proficient computer skills including MS Office products and web applications. Excellent organizational skills, as well as verbal and written communication skills required. Results oriented and able to make decisions without direct supervisor involvement and open to work in a multi-cultural environment. Must have a positive attitude and flexibility to work outside of regular schedule when special events require admin