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Executive Admin - Jobs

Company

Talentsearchpro
Address Boston, MA, United States
Employment type FULL_TIME
Salary
Category Financial Services
Expires 2023-07-07
Posted at 11 months ago
Job Description
Key Responsibilities


  • Manage various administrative duties, including but not limited to photocopying, filing, scanning, faxing and printing, etc.
  • Schedule and coordinate internal/external meetings with other executives, partners, lawyers and business services colleagues. Coordinate meeting logistics, including but not limited to agendas, WebEx/conference calls, video conferences and conference room bookings.
  • Participate in special projects and other duties as assigned
  • Update and maintain accurate information on internal and external webpages.
  • Support new hire onboarding for the Boston office (I-9 verification etc)
  • Maintain the department’s invoicing, track expenses and create expense reports, as well as maintain other confidential files.
  • Assist in planning and staffing events that may occur before, after or during business hours.
  • Use Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary.
  • Liaise with Relationship Partners, Business leaders and potentially external guests and clients.
  • Effectively answer, track, forward and always respond to phone calls for the company team while interacting professionally with internal staff and external contacts and promptly respond to requests with accuracy and a courteous demeanor.
  • Develop and maintain working relationships with other departments, including but not limited to Marketing & Business Development, Professional Development, Procurement, Legal and Recruiting.
  • Manage and maintain calendars in Outlook for busy executives and professionals.
  • Coordinate domestic and international travel arrangements for team members, as needed.


Knowledge, Skills & Attributes


  • Leverage strong day-to-day organizational skills and attention to detail to balance conflicting priorities, manage workflow, meet deadlines and deliver a flawless work product. Determine the appropriate allocation of time to tasks and assignments.
  • Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate needs; Prevent problems by proactively trouble-shooting and then acting and/or seeking clarification when needed.
  • Demonstrate flexibility and maintain composure and positive demeanor in the face of rapidly changing demands and shifting priorities. Display high degree of discretion and ability to maintain confidentiality.