Event Contracting Specialist - Remote | Wfh

At our organization, we are passionate about delivering comprehensive professional development solutions to schools and districts worldwide. We empower K–12 educators to elevate student achievement through a wide range of services and products, including educator conferences, customized district solutions for long-term professional development, books, videos, and online courses. Our team is dedicated to providing quality and excellence in professional development, guided by our mission, vision, and values, united under one goal – to transform education worldwide to ensure learning for all.
Employees Enjoy
An innovative, team-oriented environment
The opportunity to work with leading voices and rising stars in staff development
A competitive compensation package, including medical, dental, and vision insurance plans, 401(k), paid time off, and more
The satisfaction of doing meaningful work that matters
Position Summary
Event Contracting Specialist
Reporting to the Assistant Director of Events, the Event Contracting Specialist will play a crucial role in our strategic plan to grow live events and expand our brand in North America. This position involves researching and securing venues, managing timelines and budgets, networking, and achieving department objectives. It's a remote office opportunity, and success in this role requires the experience and ability to work independently.
Key Responsibilities
Event Contracting
Lead the RFP process for assigned events, from sourcing to contracting, including site selection and negotiation.
Manage timelines to meet company objectives.
Ensure contract terms meet our standards.
Obtain vendor quotes that impact the event's bottom line (AV, catering, staffing, etc.).
Financial Acumen
Negotiate contracts to achieve cost savings on meeting spend.
Prepare and manage profit margins in preplanning budgets for assigned events.
Demonstrate a strong understanding of financial management to maximize profits and minimize loss.
Event Coordination
Oversee the successful transfer of contracted events to Event Managers, including contract execution and accounting functions.
Maintain close communication across departments to update progress on all events.
Collaborate with event managers throughout the event cycle to ensure success.
Build relationships with external partners and internal stakeholders.
Adhere to Solution Tree contracting and preplanning guidelines.
Minimum Requirements
2+ years of experience in event planning, hospitality, or related field.
Proficiency in Microsoft Office.
Strong organizational and time management skills, with experience in contracting, negotiations, and budgets.
A team player with excellent communication skills for interaction with vendors and planning partners.
Approximately 30 days of travel per year, including overnight stays and weekends, for site visits, company meetings, and industry events.
Preferred: Experience in hospitality or event management, familiarity with reading capacity charts, floor plans, and CADs.
Essential Skills
Attention to detail and accuracy.
Highly organized with strong project management skills.
Critical thinking and problem-solving abilities.
Strong verbal and written communication skills.
Proficiency in Microsoft Office.
Preferred: Experience in hospitality or event management.
Disclaimer: This job description is intended to describe the general nature and level of work being performed by individuals in this position. It is not an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities as needed.
We are an Equal Employment Opportunity Employer.
If you require alternative methods of application or screening, please contact us directly to request accommodations, as we are committed to ensuring a fair and accessible application process.
Salary: $ 65,000.00 Per Year