Ec&O Document Specialist

The individual in this position is key to the daily document matters addressed in the EC&O Department. The EC&O Document Specialist drafts, revises, and assembles all documents, plans, agreements, and presentations. This individual assists the EC&O team with corporate matters, presentations, permitting, or contract issues. The EC&O Document Specialist does not provide legal advice but does advise and assist project teams with documentation, contract milestones, permits, and written communications, including demonstratives.

Responsibilities

• Train and coach project teams and individuals in legal processes, policies, and procedures.
• Manage and develop responses regarding document or matter discovery. 
• Obtain backup documentation and information, in partnership with project teams.
• Coordinate and participate in special projects.
• Prepare and review all due diligence data room responses.
• Gather and organize information for matters as assigned by the counsel. This may include researching and organizing documents, analyzing data, and preparing chronologies. 
• Follow-up on mechanic’s liens waivers,
• Assist in the review of prequalification applications and proposals in purchasing and requests for information.
• Lead and/or participate in project strategy meetings related to contract issues.
• Review and assist project teams and purchasing in the negotiation of subcontracts and purchase orders.
• Draft, and track owner agreements, change orders, and contract amendments from proposal through execution and distribution.
• Track contract and permit milestones and closing items.
• Organization of documents and filing of records.
• Use technical knowledge and experience to evaluate documents and prepare presentation material related to construction claims.
• Write letters, applications, permits, and forms with oversight from the EC&O department.

Qualifications

• Demonstrated ability to manage across functional groups within a large organization using problem-solving, technical background, and sound decision-making.
• Demonstrated results in getting individuals/teams to perform at higher levels through changing expectations.
• Strong editing and writing skills.
• Draft, interpret, and analyze business correspondence, contracts, financial and statistical data, and technical procedures.
• Strong team leadership experience managing people in multiple locations with a collaborative working style.
• Bachelor’s Degree BA or equivalent experience
• 5+ years of progressive and relevant experience in energy operations management or construction and engineering space, preferably in the organics to the energy business.

Skills

• Proficient editing and proofing skills.
• Proficient use of Word, Outlook, Excel, Teams, and PowerPoint/Canva.
• Procore (a plus)
• Organization skills.

Physical Requirements

• Ability to travel for training and meetings occasionally.
• Able to sit and stand for long periods of time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.