Director Of Facilities Planning, Design And Construction

Background

Background

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian heritage and Liberal Arts education, Saint Mary's currently enrolls more than 3,100 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College that they founded.

Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education rooted in inclusive excellence and community. Ranked in the Top 5 Best Colleges: Western Region by U.S. News & World Report, Saint Mary’s reputation for exceptional academic quality and unparalleled heart stems from its vibrant heritage as a Lasallian, Catholic, Liberal Arts institution. World-class faculty and exceptional staff join together with students to form a close-knit community that provides innovative

education through hands-on, real world experience. The College is also deeply committed to the educational benefits of diversity, equity, and inclusion.

Responsibilities

Reporting directly to the Vice President of Facilities Services, the Director of Facilities Planning, Design, and Construction provides planning expertise while overseeing all activities associated with capital construction programming in support of the College's strategic and master plans. He or She coordinates with the appropriate local, regional and state agencies for all aspects of Planning, Design, and Construction, including the campus construction program for both capital minor and major projects, campus physical master planning, and real estate acquisition and development. The incumbent works closely with campus administrators, faculty, and the campus consulting architects to develop appropriate plans and specifications for new or renovated campus facilities in accordance with Master Plan requirements.

The Director of Facilities Planning Design & Construction works to ensure coordination between planning, operations, and the responsibilities of the Facilities Planning Design & Construction division project portfolio. S/he is responsible for developing realistic project budgets and coordinating schedules to ensure that there is minimal disruption to academic programs or facilities operations routines.

Provide Programming And Design Management And Communication

• Monitor consultant's services in relation to contract
• Coordinate the logical handover of all campus projects to the appropriate management of Saint Mary’s College of California
• Manage project value engineering and scope control
• Facilitate programming meetings with occupants and consultants and draft preliminary programs
• Draft and edit design consultant contracts
• Coordinate with a consultant or directly obtain approvals from appropriate agencies including Town of Moraga, Contra Costa County, Moraga-Orinda Fire District and other agency approvals
• Coordinate with outside agencies, campus stakeholders, and consultant regarding design objectives and directions
• Record minutes of meetings with consultants; document all college directions to consultants and verify performance, as necessary

Develop Project Budgets And Draft Correspondence

• Create clear and concise written documentation throughout the project in a professional manner
• Consult relevant cost guides and use of other estimating tools as necessary

Perform Regular Review Of Plans And Specifications

• Coordinate plans and specs with the Facilities department to match campus standards and the ongoing maintenance needs of the campus
• Communicate with consultants in writing regarding revisions
• Coordinate project requirements with occupants, Planning Design & Construction team, Business Office, Facilities Services Operations & Maintenance, Student Disability Services, and Public Safety and Transportation; and, obtain comments/sign-offs and/or approvals
• Coordinate with third-party constructability review firms as needed
• Perform internal architectural reviews with documentation
• Review contract documents for use of appropriate College procedures
• Examine documents for compliance with plan check corrections
• Verify consultant performance
• Facilitate occupant and technical team review of plans and provide coordination and communication

Schedule Project Process And Development

• Maintain all project files
• Adhere to schedules and deliver projects within set parameters
• Prioritize projects to align with campus priorities including alignment with the Strategic Plan
• Maintain meeting minutes of Planning Team and Technical Team and provide teams with process overview and documentation
• Monitor overall budget and schedule, and advise necessary parties or constituents of any trends that affect the timely procedures and cost-effective completion of the project
• Develop project schedules, distribute to the project team, and update throughout the project

Coordinates and Provides backup to the Project Management staff for construction site coordination and communication:

• Coordination and execution of College ongoing consulting and related service contracts
• Coordinate final acceptance, inspection, and scheduling of occupancy
• Make recommendations to the Construction Administrator regarding proposed contract changes and resolution of all disputes and claims. As directed by the Construction Administrator, participate in or conduct negations to resolve claims or disputes
• Lead weekly and special project meetings and take minutes required to evaluate and report on progress, quality, budget, and other items for which actions may be needed
• Review and coordinate all services provided by consulting, testing, and inspection firms for compliance with service agreement requirements. Review and approve all invoices submitted by these testing and inspection firms then submit recommendations to the relevant administrator for final approval.
• Review and initial the IOR’s daily diary and weekly report
• Review and coordinate the activities of the Inspector of Records (IOR), observe items placed in the work for compliance to project documents and directives from the Architect/Engineer
• Relay instructions from the Construction and/or Project Administrator and the Architect/Engineer for a solution. Actively assist the contractor in securing decisions and clarification from the Architect/Engineer.
• Ensure completion of close-out procedures and turnover of operation and maintenance data and record drawings. Obtain required operating texts and training required by contract
• Manage project scope

Manage And Administer Project RFP’s, Competitive Bidding Process

• Coordinate with Project Management staff to oversee construction and close-out of all project work
• Identify the scope of work and arrange for in-house or consultant construction documents
• Review Project cost proposals and approve contract agreements
• Coordinate Competitive Bid projects with the Vice President of Facilities Services

Other Duties As Assigned

Provide design and architectural services:

• Provide specifications for minor projects
• Coordinate with Project Management staff to conduct site analysis development for potential projects
• Provide sketches for communication with clients, consultants, and the technical team
• Draft (or oversee the drafting of) minor projects on CADD
• Stamp and sign drawings and specifications for minor projects, if a candidate possesses a valid architectural license
• Plan buildings and projects to maximize sustainability and to have the lowest life cycle cost

Manage Equipment Process And Budget

• Coordinate with Director of Finance and Business Office regarding the purchase process
• Obtain selection approval from occupants and Campus leadership as may be necessary
• Manage delivery and installations
• Coordinate quotes from vendors and handle details
• Specify furnishings for buildings

Become Familiar With Administration And Procedures For Capital Development

• Attend related training seminars to maintain currency
• Assist in the development of the operating and capital budget
• Facilitate consultant’s understanding of standards and procedures

Qualifcations

Experience and Qualifications

Bachelor’s degree in Architecture, Engineering, Urban Planning, Construction Management or closely related field.

• Must have a working knowledge of building and safety codes (California Building Code, California Title 24, Americans with Disabilities Act Guidelines, California State Fire Code, and Occupational Safety Code).
• Must be able to maintain cooperative working relationships with the internal and external community, local municipal agencies as well as regulatory agencies, construction inspectors, and architects/engineers
• Valid State of California driver’s license required
• Must be computer literate, preferably with experience using project scheduling software and CADD proficiency.
• Must possess the ability to interpret and develop architectural/engineering drawings and construction specifications
• A minimum of five years’ experience in architecture, engineering, and/or construction project management is required
• Must have excellent oral and written communication skills as well as a demonstrated commitment to the principles of diversity and multiculturalism

Preferred

• Ability to work collaboratively, discern between, and respond to competing priorities with diplomacy and maturity
• Current Professional Architect of Engineers License
• Previous experience working in Higher Education
• Highly organized, creative, and efficient
• Creative and Strategic problem solver
• Graduate degree,

Licenses/Certifications

Required: Valid CA Drivers License and the ability to be insured by SMC carrier.

Preferred: Architectural or Engineering License

Other Requirements: Travel outside of normal business hours.

Supplemental Information

Supplemental Information

Application Instructions: Please apply online at http://jobs.stmarys-ca.edu. Your application is

Considered Complete If You Include The Following

• Resume
• Cover letter that specifically addresses how you meet the qualifications and are prepared to

support the Mission of the College

• The name and contact information for three (3) professional references
• Consent authorizing a broader inquiry which may include reference checks, a motor vehicle

check, and a third-party background check

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all. College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws. Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, see the website here: https://www.stmarys-ca.edu/public-safety-transportation/clery-reports-and-alerts. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of

occurrences.

Saint Mary's College provides excellent medical, dental, vision coverage for you and your family, time off, a Tuition Assistance Plan, disability coverage – and much more.

Who is eligible for our insurance under our current policy:

Full Time Benefits: Staff employees who work a minimum of 1,560 hours per year (80% of full time non-exempt and 75% for exempt) and faculty teaching 6 or more courses per academic year.

Eligible Dependents: Legally married spouses / Domestic partnerships registered by the state and Qualifying children (up to age 26)

Participation in the benefit programs begins the first of the month following your date of hire.

Saint Mary's College provides resources to help you balance work & life and encourages healthy living through on campus classes such as yoga, provides faculty and staff access to exercise areas, and provides discounts through our benefits plans. As a member of the SMC faculty and staff you have access to the library, Hearst Art Gallery, as well as discounts to our bookstore, food services, Cultural events and activities on campus and businesses in the Lamorinda Area.

For more information on the Benefits of Saint Mary's College, send your questions to [email protected].