Contracts Associate - Procurement Group

The Broad Institute of MIT & Harvard is currently seeking a Contracts Associate to join our Procurement group. Reporting to the Manager, Contracts in the Procurement group, this position is responsible to review, negotiate, and execute various contracts, service agreements and general terms and conditions, as applicable to procurement transactions. Collaborates closely with the administrative groups, including coordinating cross-functional projects, and must be versed in internal workflows.

CHARACTERISTIC DUTIES

Procurement Operations

• Assist in the execution of Request for Proposal (RFP) processes for the Institute
• Systematically help maintain central records for agreements and contracts per Institute record retention policy.
• Serve as primary backup to the Manager, Contracts of the Procurement group on all contract-related matters
• Processes agreements through execution (e.g. obtaining signatures, filling in routine information missing from agreements)
• Execute agreements and issue purchase orders on contract–related procurement.
• Coordinates the retrieval of purchasing data for analysis and reporting
• Help manage a contracts database with contract master data for common agreement types, including independent contractor agreements, consulting agreements, master services agreements, Statements of Work, general terms and conditions, software licensing agreements and service, maintenance agreements and blanket purchasing agreements (pricing agreements)
• Manage engagements for: independent contractors, consultants, temp and placement agencies, law firms, architects, engineers and other purchases as needed.
• Carry out enterprise system improvements to overlay process needs of central and departmental teams.
• Assist in the review and negotiations, for all Procurement staff, in cases of conflicting terms & conditions.
• Resolves purchase order/invoice discrepancies
• Signing authority for purchase order approval with $25K signing authority. Procurement Systems & Reporting

Vendor Relationships

• Negotiates vendor specific terms and conditions when needed.
• Periodically obtain necessary certificates of non-disclosure and certificates of insurance forms for vendor file.
• Acts as a negotiator in cases where Broad terms and conditions are not accepted by a vendor. Keeps consistent dialog with key vendor legal groups in order to maintain current terms and conditions as corporations and technologies evolve.

Qualifications

Education

• Bachelors Degree required, Juris Doctor strongly preferred. Undergraduate science degree or coursework a plus.

Experience

• Familiarity with SAP and other enterprise purchasing systems a plus.
• Works well in a fast-paced environment and with all levels of Institute staff.
• Excellent organizational and interpersonal skills, ability to manage deadlines.
• Knowledge of life sciences and basic contract law preferred.
• Minimum 3 years related experience in a contract procurement or legal position required.
• Computer literate and proficient in the use of personal computers, spreadsheets and word processing software.

The Broad Institute will not offer visa sponsorship for this opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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