Business Systems Analyst - Workforce Committment Office - Remote

Location: OaklandFull Time
Job ID: 57443
Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The Workforce Commitment Office (WCO) is responsible for promoting best practices, creating guidance, and ensuring alignment with the University of California's (UC) systemwide collective bargaining, policy, and legal obligations related to contracting for services. The WCO supports the mission of UC to support an inclusive and diverse work environment, to create hiring opportunities, to retain valuable employees, and to work collaboratively with supplier stakeholders. The WCO does this by creating and managing support and compliance tools, training and communicating with key stakeholders, developing a comprehensive compliance strategy and timeline, supporting and coordinating successful recruitment strategies and career conversion processes, and ensuring coordination of cross-functional teams that support these efforts across the system. This office reports to the AVP of Systemwide Employee and Labor Relations.

Position Summary

The WCO Systems Analyst provides business systems analytical support and partners with the WCO Director to achieve the goals and objectives of the department. As a newly formed department, this role will be responsible for establishing new processes and protocols for the data and information needs of the programs under this office. Applies technical expertise and business analysis concepts to identify, evaluate and define goals and objectives. Provides support for new and existing processes and applications. Produces and delivers presentations as assigned. Responsible for management of systemwide, location and supplier data and for determining methods and processes for collecting, analyzing and maintaining this data. Participates in cross-functional teams as needed within UCOP, across UC locations and with external partners. Prepares recommendations for approval. Recommends and implements changes in processes and procedures. Defines program specifications in collaboration with stakeholders. Communicates with locations, suppliers, and other stakeholders as needed. Determines appropriateness of systemwide versus location-by-location approaches. Collects and manages data from multiple sources for various projects.

Key Responsibilities

25% DEFINE GOALS & OBJECTIVES: Applies technical expertise and business analysis concepts to identify, evaluate and define Article 5 and contracting out goals and objectives with an understanding of applicable processes, policies, bargaining agreements, and legislation. Define which services are within the purview of Article 5. Partner closely with WCO Director to achieve department goals. Define which information needs to be reported for UC locations.

25% SYSTEMS DEVELOPMENT: Creates complex specifications for systems to meet program and stakeholder requirements. Provides technical expertise in identifying, evaluating and developing complex systems and procedures. Involved in developing complex user interface designs in collaboration with UCOP and location stakeholders. Determines appropriateness of systemwide versus location-by-location approach to covered services.

25% DATA COLLECTION/MANAGEMENT: Gathers, analyzes, prepares and summarizes issues, location information, supplier data, building lists and troubleshoots as necessary. Manages data collection, tracking, and integrity related to Article 5, contracting out and other labor-related mandates; Maintains records including contact lists in Box or other data banks. Manage location data in SmartSheet or elsewhere as required. Manages Guidelines and Decisions Log for the WCO department.

15% PROCESS ANALYSIS: Gathers, analyzes, prepares and summarizes recommendations for approval of business process and procedural documentation. Recommends and implements changes in processes and procedures. Defines program specifications in collaboration with stakeholders.

10% COLLABORATION/COMMUNICATION: Participates in cross-functional teams to address complex business or systems issues including extensive collaboration and coordination with UCOP leadership, location stakeholders and external suppliers as needed. Communicates with locations and other stakeholders as needed. Provides support and training on new and existing processes and applications including Agile One, SmartSheet, and any other applications as needed. Produces and delivers presentations as assigned.

Experience

Required Qualifications

Min 5 years Five years or more experience performing systems and data analysis duties.

Skills and Abilities

Required Qualifications

Thorough knowledge of business and process analysis functions.

Thorough knowledge of data management methods and best practices

Strong skills and experience in data analysis, systems development, reporting methodologies, and data visualization.

Strong skills and knowledge of methodologies associated with analysis of processes and problems, information flow and architecture.

Self-motivated and works independently and to achieve goals as part of a team.

Demonstrates strong organization and problem-solving skills.

Time management and organizational skills to achieve timely progress on multiple simultaneous projects, distribute effort appropriately among the projects, meet deadlines, successfully prioritize and complete workload and activities that have immediate and conflicting deadlines, and maintain a high level of productivity.

Ability to effectively operationalize business processes and procedures.

Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate and present complex information to technical and non-technical personnel at various levels in the organization. Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization.

Demonstrated ability to work with others from diverse backgrounds.

Strong technical writing skills.

Highly proficient in standard business and project management applications and tools and ability to quickly adapt to new applications and systems.

Education

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training

Travel Requirements

5% Occasional travel for on-site meetings and/or professional development

SPECIAL CONDITIONS:

This position can be hybrid or primarily remote with travel as needed throughout California and occasional onsite department meetings in Northern and/or Southern California. The selected candidate must reside within the state of California or be willing to relocate.

Job Title

Business Systems Analyst 3

Job Code

007584

Salary Grade

Grade 22

Payscale:

$100,000 - $115,000

Full Salary Range:

$77,600 - $140,400

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is August 23, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: [email protected].

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=57443&PostingSeq=1

jeid-ddb192740849334091daf569954505e0