Bookkeeper Jobs

Position Title: School Bookkeeper
FLSA Status: Full Time 35-40 hours per week, Non-Exempt
Pay Scale: $23-28 per hour
Reports To: Principal

Under the direction of the Principal, the School Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties.

Responsibilities (include but are not limited to):

Human Resources

• Prepare and submit substitute teacher documentation
• Prepare and submit information as required by Diocesan HR Department
• Employee liaison for benefit management
• Maintain employee files with required documentation
• Prepare and process bi-weekly payroll
• Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs

Bookkeeping

• Process vendor payments and maintain vendor files
• Ensure timely preparation of donor acknowledgements
• Prepare and submit information as required by Diocesan Finance Office
• Track and submit 1099 data
• Oversee the financial aspects of school fundraisers as necessary
• Record deposits and maintain associated backup documents
• Record diocesan auto debits and other electronic transactions in a timely manner
• Perform bank statement and balance sheet account reconciliations in a timely manner

Accounting

• Assist with budget development and ensure its entry into QuickBooks
• Run periodic financial reports
• Ensure compliance with diocesan financial controls and policies
• Maintain accounting records and ensure appropriate record retention
• Perform year-end processing tasks
• Prepare journal entries as necessary

Tuition Management

• Ensure family data is kept up-to-date
• Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
• Ensure all families are billed through a Tuition Management System
• Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
• Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues

Skills/Requirements:

Skills/Knowledge

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
• Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software
• Knowledge of GAAP
• Demonstrated ability to work collaboratively in a team environment
• Professional demeanor
• Demonstrated ability to maintain confidentiality
• Demonstrated human relation and interpersonal skills
• Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
• Demonstrated communication skills, verbal and written

Requirements

• Diocesan experience preferred
• Bachelor degree in finance or accounting; or equivalent experience
• Must successfully pass a background check
• 3-5 years’ experience as a bookkeeper
• Bilingual a plus

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish/school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. Requires coordination and manual dexterity, normal mental and visual ability. Activities include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding and carrying/lifting as required in a normal office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Please email cover letter and resume to Kim James, principal. [email protected]