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Bilingual Executive Assistant Jobs

Company

Sony Electronics
Address , Miami Beach, Fl
Employment type FULL_TIME
Salary
Expires 2023-06-26
Posted at 1 year ago
Job Description
Sony Music Publishing is the leading global music publisher, which is home to world-class songwriters, legendary catalogues, and industry-leading synchronization licensing and production music businesses. With an international network of 38 offices, Sony Music Publishing represents many of the most iconic songs ever written by celebrated songwriters such as The Beatles, Bob Dylan, Aretha Franklin, Marvin Gaye, Michael Jackson, Carole King, Queen and The Rolling Stones, as well as contemporary superstars including Beyoncé, Ed Sheeran, Pharrell Williams, Lady Gaga, P!nk, and Sam Smith.
Job Purpose: To enable the assigned Executive’s success, in order to advance company initiatives, culture, and goals

What You’ll Do:
  • Coordinate arrangements and schedules for virtual and in-person meetings
  • Manage the executive’s workflow and priorities by knowing his real priorities, managing his schedule, anticipating steps ahead and helping to keep focus on the most important projects
  • T&E preparation for President & CEO
  • Schedule meetings, arrange appointments, and manage the executive's calendar. Manage requests for an executive’s time and attention to internal and external issues while ensuring schedule is met while key issues and matters are effectively addressed
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature
  • Build and maintain positive work relationships with corporate management, industry leaders, songwriters, producers, artists, artist management, press, and team under the executive’s purview
  • Arrange executive’s corporate travel and meetings by developing itineraries, booking transportation, arranging lodging and meeting accommodations
  • Prepare and research presentations (PowerPoint, Excel, etc) that appropriately reflect the executive's style and professional acumen
  • Assist in the completion of projects and special assignments within the President & CEO’s purview, by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustments to plans
  • Plan, budget, coordinate, and execute of Town Hall meetings, Company events, Team Building events, etc.
  • Assist with speaking engagements including but not limited to distribution of executive’s bio and professional headshot
  • Provide administrative support of a highly complex and responsive nature to the President & CEO of Sony Music Publishing – Latin America & US Latin
In addition to the above duties directly for the President & CEO, the position also entails US Latin office management as follows:
  • Process all office invoices
  • Perform all general office duties, including ordering office supplies
  • Reflect the executive’s style and company culture when carrying out activities
  • Receive and handle all office mail and packages.
  • Manage office gifting (holiday, employees, and clients)
Who You Are:
  • Must be exceptionally organized and be able to work efficiently
  • 5+ years of experience providing support to executive level management in a fast-paced environment.
  • Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees and an array of external clients and candidates
  • Must be authorized to work in the United States
  • Ability to efficiently allocate your cognitive resources to achieve thoroughness and accuracy when accomplishing tasks
  • Must be able to converse and write in English & advanced Spanish
  • Ability to communicate clearly and concisely, both orally and in writing, with a strong eye for detail
  • Some Travel Required
  • 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events
  • Ability to perform multiple tasks simultaneously
What We Give You:
  • Time off, plus winter recess and early close on Summer Fridays
  • A modern office environment designed to foster productivity, creativity, and teamwork
  • An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
  • You join an inclusive, collaborative and global community of professionals and creatives
  • We invest in your professional growth & development
  • Voluntary benefits like company-paid identity theft protection, resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.
EEO is the Law
EEO is the Law Supplement
Right to Work (English/Spanish)
E-Verify Participation (English/Spanish)
While SMP does not require employees to be vaccinated against COVID-19, there are certain Sony offices that require employees to be vaccinated in order to enter. If you will be located at or travel to those offices, you will be required to be fully vaccinated to enter. The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccination status or any indication of a possible request for a vaccination accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.