Assistant To The Head Football Coach/Director Of Administrative Services

University of Virginia Football is a highly competitive FBS Power Five program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is now accepting applications for the position of Assistant to Head Football Coach / Director of Administrative Services to support the department's Football program.

This position is primarily responsible for supporting the Head Football Coach in achieving the program’s vision.

Responsibilities include:

Executive Support of Head Football Coach (HFC)

Lead the administrative function and serve as the Executive Assistant for the Head Football Coach in the following areas:

• Coordinate Head Coach’s suite for home football games by processing food orders, and assisting with ticket allocation.
• Coordinate all merchandise/autograph requests and supplies.
• Coordinate with colleagues on daily administrative/scheduling/media needs.
• Ensure compliance with University-related administrative requirements/programs.
• Assist with vehicle/driving coordination - Dealer Car Program, University driving policy, and DMV checks for staff.
• Manage Head Coach’s internal Policy Manual.
• Coordinate administrative aspects of specific Head Coach initiatives and programs.
• Assist with event planning/execution.
• Outreach and correspondence to a wide variety of constituencies.

Office Management

• Coordinate football meeting room calendar requests.
• Ensure appropriate manuals, directories, and football-related reference materials are maintained.
• Coordinate daily office operations ensuring supplies and equipment are available and operational.
• Manage parking passes/dissemination for football use.
• Assist with operation of the football lounge.
• Troubleshoot and resolve technical issues for coaches/staff.
• Assist with on/off boarding for coaches and staff.

Support for Assistant Football Coaches/Staff

• Support assistant coaches and staff with required training processes, HR issues, mandatory meetings, media requests, administrative deadlines, etc.
• Assign events/media requests to assistant coaches as needed.
• Coordinate support for coaches’ families as needed.
• Provide non-recruiting, administrative, and computer/cell phone technical support to assistant coaches, strength and conditioning staff, directors, graduate assistants, and other football staff, including travel arrangements, reimbursements, media/event requests, etc.

Football Operations Assistance

• Assist with operations as needed.
• Coordinate staff football ticket distribution.
• Assist with on-grounds recruiting.

Compliance

• Follow all rules of University of Virginia, Virginia Football, NCAA and ACC.
• Obtain approvals from the Compliance Staff before acting to ensure actions are consistent with ACC and NCAA rules.

Knowledge/Skills/Abilities:

• Ability to work in a fast-paced environment with competing priorities and multiple constituencies.
• Excellent and effective verbal and written communication skills.
• Ability to analyze and solve problems and use independent judgment.
• Proactive, responsive interpersonal skills.
• Proven time management and organizational skills, attention to detail, and openness to new approaches and new ideas.

Required Qualifications

Education: Bachelor’s degree or equivalent (4+ years') related experience.

Experience: Some working knowledge of the sport program to be supported

Preferred Qualifications

Experience: professional or collegiate athletic experience.

Work Environment

This is a full-time position. Days and hours of work will vary based on the needs of the football program and as job duties demand. Early morning, evening, weekend, and holiday work is required. This position operates in both a professional office environment, as well as outside at football-related events, possibly during inclement weather. This job requires flexibility and adaptability in schedule and the ability to perform job-related duties on short notice. Minimal travel is expected for this position.

Salary is commensurate with qualifications and experience. This is a fulltime, exempt position, which is eligible for the University's benefits package. The University will perform background checks on all new hires prior to employment.

Application Process

Please do not submit application materials directly to staff of the Department of Athletics, as only applications received through Workday will be accepted (please search for R0048479). Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

• Resume
• Cover letter
• Contact information for three references

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.