Job Posting Title
Assistant to the Executive Director
Agency
160 DEPARTMENT OF COMMERCE
Supervisory Organization
Oklahoma Department of Commerce
Job Posting End Date (Continuous if Blank)
July 26, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Compensation: $45,000 - $55,000
The Oklahoma Department of Commerce is the primary economic development entity in the State. Our mission is the help create an environment where economic growth can occur. Our job is the bring jobs, investment, and economic prosperity to the State of Oklahoma. Through dynamic partnerships and innovative collaborations with companies, universities, not-for-profit organizations, and government leaders, we are building a business environment that supports business growth and shared community prosperity.
The Oklahoma Department of Commerce Executive Division is seeking an Assistant to the Executive Director. This is a full-time position in state government. Oklahoma Department of Commerce offers a comprehensive Benefits Packet
, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance (click here). The annual salary for this position is up to $55,000, based on education and experience.
Qualified applicants must submit a resume, cover letter, and a list of reference sources.
Review of applications will begin immediately.
The deadline to apply is Wednesday, July 26, 2023.
DIVISION: Executive
SUPERVISOR: Executive Director
OFFICE LOCATION: Oklahoma City
SALARY: $45,000 - $55,000
JOB NUMBER: J-795
Basic Purpose & Typical Functions
Under general direction, performs confidential administrative support for the Executive Director, Cabinet Secretary, and Chief of Staff.
Independently researches, assembles, and summarizes materials, information, and data for supervisor’s consideration and action and takes detailed notes requiring a high degree of accuracy.
Arranges for special conferences and meetings; effectively maintains supervisor’s calendar, advising of commitments; arrange travel, itinerary, and accommodations; and assists with preparing travel and expense claims.
Opens, reads, and distributes mail; composes official correspondence for signature; handles routine correspondence requiring knowledge of agency rules, policies, and procedures; anticipates supervisor’s needs by furnishing materials required for meetings and official reply to correspondence. Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries requiring agency programs and mission knowledge.
Education And Experience
Requires a degree/certificate in office management, business, communication, or related area. In addition to 4 years of administrative experience. Or an equivalent combination of experience and education. Preference is given to those with experience in scheduling and assisting with complex projects at an executive level.
Knowledge, Skills, Abilities, And Competencies
Knowledge of the procedure and techniques of business communications, including excellent skills in Microsoft Office applications (i.e., Outlook, Word, Excel), the internet, and other applicable computer applications.
Must have proven experience maintaining schedules and organizing meetings/projects/events to use the supervisor’s best time. Preference is given to experience working with executive offices.
Requires excellent interpersonal skills in dealing with internal and external customers; possesses high initiative; is energetic; multi-tasked oriented; requires little supervision; and is assertive.
Skilled in following up; handling confidential work with discretion; exercising judgment; interpreting and applying rules or policy in the disposition of minor administrative problems; and prioritizing the urgency of visitors and callers to maximize executive time.
AA/EOE
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
