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Assistant To The Associate And Assistant Deans
Company | University of Washington |
Address | , Seattle, 98195, Wa |
Employment type | |
Salary | $4,982 - $5,500 a month |
Expires | 2023-07-18 |
Posted at | 11 months ago |
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Medicine has an outstanding opportunity for an Assistant to the Associate and Assistant Deans to join their team.
Under the direction of the directors, the Assistant to the Associate and Assistant Deans (payroll title: Assistant To The Dean) provides comprehensive and high-level administrative and programmatic support to the associate and assistant deans for student affairs and financial purchasing for the student affairs unit. This position uses independent judgment and decision-making skills in the management of the activities of the deans, and in meeting departmental priorities. The assistant to associate and assistant deans must be able to work with diverse cultures, backgrounds, and organizational hierarchy, manage the complex schedule and demands of the deans and directors, and provide excellent customer service and public relations as the liaison and representative for the deans and Student Affairs unit. This position must use utmost discretion while responding to student concerns. This position will initiate, develop, and implement special projects for the deans and directors.
The assistant to associate and assistant deans will work closely with the School’s administrative and academic leadership. This position requires the ability to concurrently manage multiple projects with high priority and competing needs, as well as have the ability to analyze and evaluate large amounts of information, utilize sound administrative judgment, and make independent decisions. With the regional orientation of the medical school, the assistant to associate and assistant deans must be service-oriented and customer focused, able to address questions, problems, or concerns from faculty, staff and students across the WWAMI region in a prompt and professional manner. The role requires a high degree of precise, sensitive, and tactful communication and interpersonal skills, including the appropriate handling of timely and confidential information in a professional manner. The need to be flexible and open-minded is essential for responding to emergent student concerns and adjusting to frequently changing deadlines and priorities.
The assistant to associate and assistant deans has frequent contact with the School’s academic and administrative leadership and the medical students. The position is integral in assuring that the Student Affairs office delivers high quality customer service to students, faculty, clinical departments, regional WWAMI offices, all University offices, and outside institutions and organizations that use the department’s services. It requires a proven ability to handle senior level confidential information with high level of tact, discretion and diplomacy, and work independently under the pressure with frequent, competing deadlines and changing priorities. The assistant to associate and assistant deans must be service-oriented and customer-focused with a focus on equity, inclusivity, and a high degree of confidentiality.
DUTIES AND RESPONSIBILITIES
Administrative Support to the Deans for Student Affairs:
Special Projects and Committees:
Programmatic and Operational Support to Student Affairs:
MINIMUM QUALIFICATIONS
Additional requirements:
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED QUALIFICATIONS
WORK ENVIRONMENT
Full time schedules are assumed to be at least 40 hours; however, employees are expected to work to complete job responsibilities. This position may require the employee to work beyond a normal work week and intermittently requires evening and weekend time to meet project deadlines and attend meetings and events.
This role is required to work in the office and is not eligible for regular telework.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.
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