Executive Assistant To The Deans Jobs

High level of calendar management, presentation preparation, meeting arrangements for events, document preparation and minimal personal accommodations

Anticipates, prepares, revises, and sends correspondence on behalf of the CFO and Finance & Accounting team

Support in special projects as needed for the Finance & Accounting, and/or wider organization

A 100% remote working environment, which has been implemented from day one

Creates all international and domestic travel arrangements, including flights and lodging

Point person for calendar scheduling, managing conflicts and providing the CFO clear direction around core dates for all meetings and events

Manages calendar, travel, reimbursements, office supplies; arrange meetings, appointments, travel schedules, and manage logistical details.

Handles and maintains sensitive files, including financial and personnel files and classified materials for which knowledge of security procedures is required.

Interprets and applies administrative procedures; takes initiative and make timely and informed decisions and recommendations related to administrative issues.

Assists with planning and managing special functions and events including trainings and speaker series.

Ensures minutes for all Board of Trustees meetings and committee meetings are prepared in a timely manner.

Supports the CPO and CDEIO with data analytics as needed by building and pulling reports from multiple systems.

Manages calendar, travel, reimbursements, office supplies; arrange meetings, appointments, travel schedules, and manage logistical details.

Handles and maintains sensitive files, including financial and personnel files and classified materials for which knowledge of security procedures is required.

Interprets and applies administrative procedures; takes initiative and make timely and informed decisions and recommendations related to administrative issues.

Assists with planning and managing special functions and events including trainings and speaker series.

Ensures minutes for all Board of Trustees meetings and committee meetings are prepared in a timely manner.

Supports the CPO and CDEIO with data analytics as needed by building and pulling reports from multiple systems.

Proactive approach to management of issues or potential issues to avoid disruption of plans

Manage the CMO’s calendar, prioritizing urgent items, and allowing space for strategic thinking

Work closely and effectively with the CMO to keep him well informed of upcoming commitments and responsibilities, following up as appropriate

3 – 5 years of experience as an executive assistant. Preferably in a fast-paced professional environment.

Strong verbal and written communication skills

Excellent interpersonal and customer service skills

Identify gaps in IT and Cross-Department processes and help to drive change and provide delightful customer experience.

Strong people skills and the ability to build relationships with stakeholders.

Leadership skills, including a strong work ethic and positive attitude.

Facilitate and advise communication between C-Level, all Direct Reports, and organizational leaders to provide improved team performance.

Coordinate activities across the IT senior leadership team to ensure seamless business continuity and operational stability.

Demonstrate leadership by building relationships within IT and across the organization to help deliver company and department objectives.

Equivalent education and/or experience may substitute for minimum requirements.

Bachelor’s degree, preferably in communications, education, liberal arts or other related field.

Minimum two years of professional experience in an administrative support position.

Experience working with financial and procurement systems.

Excellent oral and written communication skills, including editing and proof-reading skills.

Advanced skills with Microsoft Office Suite (i.e. Outlook, Word, Excel, Powerpoint, Access).