Assistant To Controller/Receptionist

RXR is an innovative investor, developer and place-maker committed to applying a customer and community-centered approach to building properties, services, and products that create enduring value for all stakeholders. Headquartered in New York with a national platform strategy, RXR is a 500+ person, vertically integrated operating and development company with expertise in a wide array of value creation activities, including ground up real estate, infrastructure and industrial development, uncovering value in underperforming properties, repurposing well-located iconic properties, incorporating cutting edge technologies and value-added lending. The RXR platform manages 91 commercial real estate properties and investments with an aggregate gross asset value of approximately $20 billion, comprising approximately 30.0 million square feet of commercial properties, a multi-family residential portfolio of approximately 8,800 units under operation or development, and control of development rights for an additional approximately 3,500 multi-family and for sale units as of March 31, 2023. Gross asset value compiled by RXR in accordance with company fair value measurement policy and is comprised of capital invested by RXR and its partners, as well as leverage.

This is a unique combinational role of being the face of the company as the main greeter while assisting the Controller with some basic accounting related functions. Perform a variety of job duties and tasks as requested to support all employees within the Company. Meet, greet and assist individuals, both internal and external, in an efficient and timely manner while holding a rapport consistent with the professional image and ethics of the Company and to provide support to Director of Office Services. Assist with vendor and banking activities and supporting the Controller with other accounting functions. This role is split up into 75% accounting and 25% Front Desk Receptionist responsibilities.

PRINCIPAL DUTIES AND RESPONSIBILITIES: (Receptionist)

• Maintain awareness of all visitors, who they are meeting with and when they leave.
• Open and sort courier packages addressed "For Distribution."
• Ensure that the conference rooms are neat and tidy and stocked with supplies
• Sort mail and log in delivery of all packages. Deliver packages to departments/individual and receive sign off for records
• Operate telephone console. Employ courtesy and diplomacy during all telephone contacts
• Ensure callers' requests are directed to appropriate departments in a timely manner
• Continuously exhibit a friendly and courteous attitude towards all tenants, brokers, fellow employees and the community
• Participate as required in all company emergency situations.
• Inventory and maintain stock for office supplies, coffee and snacks. Place orders with WB Mason when supplies are low
• Be available to perform reception and telephone console duties from 8:30 a.m. to 5:00 p.m
• Maintain professionalism and courtesy under pressure and/or opposition
• Survey the Reception area and contact building management when maintenance is required on the floor
• Take care of conference room scheduling within office
• Create Fedex shipping labels for packages when requested
• Commit to memory the names of all employees at all locations, ensuring proper and efficient allocation of calls
• Assist various departments when needed

PRINCIPAL DUTIES AND RESPONSIBILITIES: (Accounting)

• Help manage PTO schedule
• Working knowledge of Timberline
• Setting up new vendors in Timberline, checking bank funding as well as distributing vendor checks
• Working closely with Project Managers and Project Accountants to review outstanding payables
• Liaise with representatives with all banks
• Deposit checks
• Responding to vendor inquiries and researching payment status.
• Assist with check fraud activities
• Download monthly bank statements
• Maintaining Cash activity schedules
• Review Positive Pay exceptions and upload Positive Pay files
• Assist with Concur Expense review.
• Process wire transfers

REQUIRED SKILLS AND ATTRIBUTES:

• Ability to perform multiple tasks, demonstrate adaptability by often changing assignments on short notice
• Be flexible, dependable and punctual
• Possess a professional attitude and appearance
• Strong Microsoft Word, PowerPoint, Excel, Outlook. Proficiency in Excel is very much a requirement.
• Ability to deal within the framework of a large organization and work with others as a team player
• Possess good people skills
• Ability to think and act quickly in emergencies
• Demonstrate a high level of integrity
• Exhibit initiative and have high work standards, paying attention to details. Be organized, diligent and focused
• Some college or Bachelors degree preferred
• Attention to detail and grammar in written work, attention to detail in all other areas of responsibility

#INDEED

#RXRZIP

RXR is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.

RXR is committed to the full inclusion of all qualified individuals. As part of this commitment, RXR will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact 516-506-6847.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary/rate, several factors may be considered as applicable (e.g. location, years of service, specialty, education, relevant experience).