Assistant Property Manager Jobs

The Office of the Vice Chancellor of Facilities Planning, Construction and Management (FPCM) is looking for a career-minded individual interested in pursuing commercial property management. In this entry-level role, the Assistant Property Manager will be exposed to and trained on various aspects of commercial real estate. This position requires effective communication skills, strong organizational skills, and the ability to multitask. The Assistant Property Manager will be responsible for day-to-day interactions with CUNY colleges (as tenants) and respective building managers, with a focus on customer service. The ideal candidate is team oriented and will be encouraged to communicate new ideas with co-workers to promote successful management of portfolio.

• Attend board meetings as required.
• Maintain positive communication with building tenants while responding to tenant service requests and coordination of repairs with building mangers.
• Work with the Real Estate Manager and other team members on all areas of lease administration, property management, including building construction, repair bidding, scheduling, and job oversight.
• Assist with monthly/annual reconciliations and budget development.
• Complete lease/renewal paperwork to ensure completion to company standards.
• Assist with Accounts payable
• Work closely with building engineers, vendors, and sub-contractors to maintain workflow and coordination of work. Maintain work order tracking documentation to ensure each work order is initiated and completed.
• Perform building maintenance walkthroughs.
• Assist with any tenant correspondence as it relates to work orders, maintenance, and general questions.
• Notify tenants of upcoming work at the buildings.
• Assist with building acquisitions and new project renovations.
• Work closely with the Real Estate Manager.
• Assist with filing of tenant and vendor information where necessary.

Minimun Qualifications

• Working knowledge of Microsoft Office Suite, Word, Excel, and PowerPoint
• Proven knowledge and understanding of property management procedures including legal requirments
• A bachelor’s degree or equivalent
• 3+ years of relevant experience
• Proven knowledge and understanding leases

Preferred Qualifications

• Strong technical and analytical skills.
• Proven ability in promoting equitable practices which value inclusiveness and diversity.
• Experience with People Soft Software
• Experience with NY State and/or New York City agencies.

Core Competencies

• Good organizational and planning skills. Excellent written and verbal communication.
• Excellent organization skills and the ability to multi-task
• Ability to work under pressure and to multiple deadlines. Ability to prioritize competing work.
• Ability to be a team player.
• Ability to set project priorities and adjust implementation strategies.
• Ability to work effectively with staff, associates, and internal and external constituents. Knowledgeable of capital and operating budgets.
• Out of the box thinker, creative, inventive and adaptable to situations

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.