Assistant Business Manager-College Jobs

ASSISTANT BUSINESS MANAGER – COLLEGE
WILBUR WRIGHT COLLEGE
The Business Office of Wilbur Wright College, one of the City Colleges of Chicago, seeks an Assistant Business Manager to assist in directing and managing its day-to-day operations, including the proper accounting and reporting of student receivables and other revenue, the management of grant and operating budgets, the approval and processing of purchasing transactions, and the reporting of financial transactions and expenditures. The Assistant Business Manager supervises a staff of College Bursar Assistants and manages business/work processes relating to front desk/customer service, cashier and cash management operations, receipt of student payments and posting to student accounts, review and processing of purchase orders and invoices, and related account and cash reconciliation reporting. This position manages the Business Office in the absence of the Business Manager and will provide services at Humboldt Park Vocational Education Center, the satellite campus of Wilbur Wright College, as needed.
Primary Responsibilities

• Provides guidance and support to staff in reviewing student accounts and explaining transactions, tuition debt, and registration holds to students. Works directly with staff and students to resolve complex issues.
• Participates in the recruitment, interviewing, hiring, and evaluation of staff. Completes performance evaluations. Administers disciplinary actions as required. Recommends termination of employment when appropriate.
• Supervises and monitors work activities of College Bursar Assistants engaged in providing customer service and assisting students with account inquiries, including tuition and fee payments, payment plans, status of student accounts, and related inquiries.
• Oversees the receipt and review of vendor invoices, ensuring procedures are followed in verifying receipt of goods and services, reviewing invoices against requisitions, and forwarding to accounts payable for vendor payment.
• Oversees staff in researching and analyzing student accounts with registration holds to identify discrepancies and validate accuracy of account information. Makes determination and approves removing holds on student accounts.
• Manages and directs the operations of the Business Office in the absence of the Business Manager. Performs related duties.
• Works with staff in resolving vendor issues relating to pricing, disallowed costs, and incomplete orders.
• Reviews and approves travel and expense reimbursement requests. Advises college personnel on policies and procedures for reimbursement.
• Supervises staff providing training and assistance to department staff responsible for preparing purchase requisitions for goods and services. Reviews requisitions for accuracy and completeness and provides approval to generate purchase orders.
• Oversees cashiering operations, ensuring proper procedures are followed in the receipt of cash and checks for tuition and fee payments, the issuance of receipts, and the posting of payments to student accounts using PeopleSoft Financials.
• Monitors and ensures cashiers balance out cash drawers. Reviews and verifies accuracy of reconciliation reports balancing revenue receipts with student accounts. Coordinates weekly cash pick up with armored guard/security vendor.
• Assists Business Manager in preparing weekly budget status reports informing executive staff of encumbered and expended funds and fund balances. Prepares ad hoc financial reports as requested.
• Oversees the processing of tuition and book vouchers for third party billings. Ensures student accounts in Campus Solutions (CS9) reflect voucher status, payments post to student accounts, and information requested by third party vendors is provided.
• Assists Business Manager in the management of grant and operational budgets, including monitoring fund expenditures, approving budget transfers and reallocations, and ensuring adherence to policies and procedures.

Qualifications

• Proficient in the use of Microsoft Office (Word, Excel, Power Point).
• Knowledge of accounting and budgeting principles.
• Three years of work experience in finance, accounting, or budgeting.
• Knowledge of financial report preparation.
• Ability to handle sensitive and difficult situations with tact and diplomacy.
• Demonstrated knowledge of PeopleSoft Financials desirable.
• Strong analytical and problem solving skills.
• Excellent interpersonal, verbal, and written communication skills.
• Bachelor’s Degree in Business Administration, Finance, Accounting, or a related field from an accredited college or university. Master’s Degree preferred.
• Knowledge and understanding of the uses of information technology to deliver the services of the business office.
• Ability to work independently and as a collaborative team member.
• Experience working in a business office at a higher education institution desirable.
• Ability to work within a culturally diverse environment.
• Demonstrated knowledge of Campus Solutions (CS9) desirable.

Special Requirements

• Ability and willingness to work some evenings and weekends, as needed.
• Ability and willingness to travel between Wilbur Wright College and Humboldt Park Vocational Education Center, as needed.

Chicago residency is required for all full-time employees within six (6) months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!
Additional Information

• Salary Range: Salary Range: $67,000 - $70,000