Safety Officer (Administrative Assistant I)

Work Location: Chicago, IL, US, 60634-1417

Agency: Department of Human Services

Opening Date: 4/12/2023

Closing Date: 4/25/2023

Salary: Anticipated Salary: $4,738 - $6,964 per month

Work Hours: Mon - Fri, 8:00am - 4:00pm

Work Location: 4200 N Oak Park Ave Chicago, IL 60634-1417

Job Type: Salaried Full Time

County: Cook

Number of Vacancies: 1

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-79-25073

Position Overview

The Division of Mental Health is seeking to hire an Administrative Assistant I for the Chicago-Read Mental Health Center located in Chicago, Illinois to serve as the facility-wide Safety Officer. This position coordinates and facilitates the hospital Environment of Care Management Program by monitoring the physical environment for safety issues; assisting in the planning, developing, and installing of agency programs and procedures: directing and/or participating in studies to evaluate existing and proposed programs and recommending improved safety measures to Clinical Executive Staff.

Job Responsibilities

1.Serves as the facility-wide Safety Officer at the Chicago Read Mental Health Center.

2.Coordinates the development, implementation, evaluation and revision of each management plan and the Emergency Operations Plan.

3.Chairs the EoC Safety Committee and serves on related committees.

4.Directs and/or participates in studies to evaluate existing and proposed programs.

5.Participates in Critical Incident Reviews (CIRs) and Root Cause Analyses (RCAs) as part of the Patient Safety Program, National Patient Safety Group (NPSG), and Culture of Safety.

6.Performs other duties as required or assigned which are reasonably within the scope of duties listed above.

Minimum Qualifications

1.Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.

2.Requires one year of professional experience in a public or private organization.

OR

Completion of an agency approved professional management training program.

Preferred Qualifications

1.Three (3) years of experience working with standards and compliance regulatory bodies such as Centers for Medicaid & Medicare (CMS), Illinois Department of Public Health (IDPH), Joint Commission and/or Occupational Safety and Health Administration (OSHA).

2.Three (3) years of experience implementing a safety program for a public or private organization.

3.Two (2) years of experience identifying potential risks in the environment including physical threats for public or private organization.

4.Two (2) years of experience creating, aggregating and presenting reports in Excel, PowerPoint or Publisher.

5.Two (2) years of experience facilitating committee meetings including creating agendas and preparing minutes.

6.Two (2) years of experience assessing effectiveness of and improvements for environment of care.

7.Five (5) years of experience communicating effectively both orally and in writing.

Conditions of Employment

1.Requires the ability to respond to emergencies after business hours, weekends and holidays.

2.Requires the ability to meet all agency vaccine/health-related policies and guidance.

3.Requires the ability to pass the IDHS background check.

4.Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

About the Agency:

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Deferred Compensation Program - A supplemental retirement plan
• *Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• A Pension Program
• Commuter Savings Program (Chicago only)
• Flexible Work Schedules (when available dependent upon position)
• 13 Paid Holidays annually, 14 on even numbered years
• 3 Paid Personal Business Days annually
• 5% Salary Differential for Bilingual Positions
• 10 Weeks Paid Maternity/Paternity Leave
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Job Type: Full-time

Pay: $4,738.00 - $6,964.00 per month

Benefits:

• Tuition reimbursement
• Life insurance
• Vision insurance
• Professional development assistance
• Health insurance
• Retirement plan
• Health savings account
• Employee assistance program
• Flexible spending account
• Parental leave
• Dental insurance
• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you possess one year of professional experience in a public or private organization - OR - completion of an agency-approved professional management training program?
• Do you possess the knowledge, skill, and mental development equivalent to the completion of four years of college, preferably with courses in public or business administration?

Education:

• Bachelor's (Preferred)

Experience:

• Professional: 1 year (Required)

Work Location: In person