Administrative Assistant I Jobs

Job ResponsibilitiesConducts quality assessment reviews on assigned units to verify compliance with Rule 50 requirements, Central Management Services (CMS) requirements, Illinois Department of Public Health (IDPH), Department of Human Services (DHS) Administrative Directives and Facility policies and procedures. Performs quality enhancement reviews of habilitation documentation to determine whether current habilitation plans are entered into clinical records in a timely manner and that behavior intervention, skill acquisition program, services objectives, guidelines, data sheets, etc. have been updated/written and are in the process of being implemented. Monitors staff implementation of schedules, programs, mealtime services and data collection. Monitors the supervision provided to ensure that the needs of the individuals are met, including one-on-one, continuous observation, frequent observation or moves about freely. Represents Management on agency committees and in employee work groups to improve and be prepared for surveys. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. 2. Requires one year of professional experience in a public or private organization. OR Completion of an agency approved professional management training program.Preferred Qualifications Two years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects. Two years of professional experience conducting quality assessment reviews verifying compliance with rules, regulations, policies, and procedures for a public or private organization. Two years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism. Two years of professional experience managing projects for a public or private organization. Two years of professional experience communicating effectively with both internal and external stakeholders in oral and written form. One year of basic proficiency in Microsoft, Outlook, and Excel. Conditions of Employment Requires the ability to work after business hours, weekends, or holidays. Requires the ability to utilize office equipment, including personal computers. Requires the ability to travel in the performance of job duties, with overnight stays as appropriate. Requires ability to pass the IDHS background check. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law. Requires ability to meet all agency vaccine/health-related policies and guidance. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.Work Hours: Mon

• Division of Developmental Disabilities Kiley Developmental Center Job Family: Office & Administrative Support; Social Services About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) 10 Weeks Paid Maternity/Paternity Leave Deferred Compensation Program
• A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the for State employees and review the Non-State employees: on – click “Application Procedures” in the footer of every page of the website.
• 4:00pm Work Location: W Dugdale Rd Waukegan, IL
• Fri, 8:00am