Analyst, Mbk Chicago Jobs

About the Obama Foundation

At the Obama Foundation, we are guided by a core belief: that ordinary people working together can change history. Our mission is to inspire those people to take action, empower them to change their world for the better, and connect them so they can achieve more together than they can alone.

We were founded by community organizers, so when we seek change, we do it by bringing people together.

That approach begins at home, on the South Side of Chicago, where we are building the Obama Presidential Center. The Center represents a historic opportunity for Chicago: a chance to build a world-class museum and public gathering space that celebrates our nation’s first African American President and First Lady, steps away from where he began his career, where she was raised, and where—together—they made their home.

But that approach extends to all our work, whether it’s holding leadership training sessions in communities throughout the U.S., bringing local leaders together in countries around the world, working to support the global education of girls, or ensuring young men of color have pathways to opportunity.

As President Obama has said, “we cannot solve the challenges of our time unless we solve them together.” So join us.

For more information, please visit www.obama.org.

Purpose of the Role

The Analyst, MBK Chicago will support the work of the MBK Chicago team as they support the advancement of the six MBK Milestones in Chicago. The MBK Chicago team is responsible for supporting high-impact, results-oriented organizations in their efforts to reduce youth violence, proliferate quality mentorship programs and improve life outcomes for boys and young men of color. You will provide administrative and operational support that ensures the delivery of quality programming and advances the mission of the MBK Alliance in Chicago. As the Analyst, MBK Chicago, you’ll be reporting directly to the Manager, MBK Chicago.

Core Job Responsibilities

• Administration: Manage and support the team calendar, administrative and event logistics, expenses, files, meeting materials (slide decks, agendas, and notes) and coordinating next steps
• Knowledge Management: Retain and track all program contacts, strategy and promotional materials, and standard operating procedures
• Project Management: Support the team’s activities and milestones in accordance with established MBKA and Obama Foundation procedures
• Research: Conduct research to support the MBK Chicago team’s project plans and the engagement with external partners and speakers
• Perform other duties as assigned.
• Program Operations: Track communications to MBKA team, partners, vendors and and logistics for special events and retreats; communicate with vendors to ensure Foundation protocols are met and communicated

Key Deliverables / Outcomes

• An updated team project plan in Asana or designated project management tool
• An updated team file management system with a documented process for filing and archiving creating an easy-to-find system for the MBK Chicago team
• Accurate record and distribution of MBK Chicago materials
• Organized administrative support of the Manager, MBK Chicago, and all meeting requests are responded to within 24 hours
• Accurate tracking and facilitation of the Manager, MBK Chicago’s travel arrangements and expenses
• Accurate tracking and facilitation of the internal processing and approvals of non-monetary agreements/acknowledgements and Foundation vetting procedures
• Accurate record of final documents related to team meetings (agendas, notes, pre-reading, presentations, talking points), promotional material (one-pagers, presentations)

Required Qualifications

• Demonstrated agility to secure and deploy resources effectively and efficiently
• Demonstrated ability to manage the schedule and support task tracking for senior executives in a fast-paced environment
• Demonstrated experience in project and event management coordination
• Ability to optimize work processes to get things done, with a focus on continuous improvement

This position is supported by and subject to program-specific funding to the MBK Alliance, a program of the Obama Foundation.

The salary range for this role is between $48,750 and $81,250.

Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. The Obama Foundation is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

In the interest of employee health and safety during the pendency of the COVID-19 global pandemic, the Obama Foundation is requiring that all prospective employees present proof that they are fully-vaccinated against COVID-19, or seek a reasonable accommodation for religious or medical reasons, prior to their first day of employment.

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at [email protected] if you require a reasonable accommodation to complete this application.