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Administrative Operations Manager Jobs

Company

ASM Global
Address , Hato Rey, Pr
Employment type FULL_TIME
Salary
Expires 2023-07-18
Posted at 1 year ago
Job Description
Position Summary
ASM Global the leader in privately managed public assembly facilities, has an excellent opening for the Administrative Operations Manager at Coliseo de Puerto Rico.
The position is responsible to schedule and supervise personnel, subcontractors and daily activities involved in the successful execution of events and maintenance of the facilities by performing the following duties personally or through subordinate supervisors.
Essential Duties
  • Manage projects as required, either using contractors or internal personnel to complete it. Coordinates and oversees projects as required
  • Manage building contractors as required. Negotiation of certain building contracts. Ensure contract compliance
  • Assist Director of Operations on both operational and capital budgeting process
  • Manage and implement facility rules, regulations, policies, and procedures including, but not limited to OSHA, ADA, SDS and maintenance logs. Ensure operations and set up comply with the local and National Fire Code
  • Investigates, analyzes, and resolves operational problems and complaints
  • Train and supervise employees in Maintenance Program.
  • A Manage and supervise the ASM Maintenance software program, Altum. Including, but not limiting to update existing database, produce data reports, analyze trends, and recommends accordingly
  • Gather information and compile the monthly and quarterly reports as required.
  • Interview, hires and train administrative employees
  • Performs other duties as assigned by the Director of Operations.
  • Manage and plans with outside vendors and contractors work to assure compliance with safety programs
  • Knows and ensures all laws codes, ordinances, policies, procedures, risk management efforts, safety precautions, rules/regulations and emergency procedures are followed and develops programs to ensure trainings for employees as needed.
  • Ensures clear, concise, pertinent, and timely communication to and from other departments to plan and execute efficiently
  • Coordinate operations activities with other departments and show related contractors
  • Manage the process of compliance of participation of the Green Building Program. Ensure properly reporting
  • Coordinates Information Technology personnel and Work orders.
  • Procures services, repairs and supplies transactions through both bid and negotiated processes ensuring compliance with company policy
Supervisory Responsibilities
Directly supervises employees in the Operations Department. Carries out supervisory responsibilities in accordance with ASM's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
  • Bachelor's Degree (BA) from four-year college or university
  • 2 years related experience in similar position
  • Experience in project management and contract administration required
  • Or equivalent combination of education and experience
  • Experience in building maintenance concepts and procedures
Skills and Abilities
  • Assess situations exercising decision-making authority.
  • Demonstrated technical knowledge of building maintenance and control functions is preferred.
  • Familiarity with OSHA, ADA and related state and federal regulations required
  • Able to work flexible schedules, including weekends, nights, and holidays.
  • Must be able to speak, read, and write Spanish and English
  • Excellent verbal, written and interpersonal skills essential
Computer Skills
  • Proficient in Building Maintenance System
  • Proficient in MS Office Word, Excel, Power Point and Outlook
Certificates, Licenses, Registrations
  • No certifications are required.
ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor