Administrative Office Coordinator Jobs

We are looking for an Office Coordinator to join our team in Phoenix. This role is responsible for welcoming all employees, clients, and guests positively, and executing all administrative tasks to the highest quality standards.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside nFocus) is important, as is the ability to be flexible and change direction seamlessly. This role completes complex tasks and projects quickly with little guidance, reacts with appropriate urgency to situations that require a quick turnaround and wants to take on varied and exciting new projects and learn new skills.

You will…

• Prepare and coordinate all outgoing mail
• Take client payments over the phone.
• Purchase, manage, and send scanners to clients.
• Pick up, sort, and distribute daily mail/deliveries.
• Answer, screen, take messages, and forward incoming phone calls.
• Organize and maintain the storage, printer room, and conference rooms.
• Direct visitors to the appropriate person and office as applicable.
• Performing ad-hoc administrative duties as requested.
• Greet and welcome staff, clients, and guests as soon as they arrive at the office, with a positive, helpful attitude.
• Print and mail invoices to clients and update CRM.
• Manage office vendors

You have…

• Highly motivated, a self-starter
• Punctual and Reliable
• Able to contribute positively as part of a team, helping with various tasks as needed.
• Bachelor’s degree or equivalent experience
• Integrity
• Expertise in forward-thinking, proactive support, and planning
• Good time management skills to prioritize and complete a variety of tasks throughout the day.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Exceptional attention to detail and strong problem-solving skills
• 2+ years of administrative/receptionist experience
• Flexible and adaptable to change.

Perks & Benefits

We offer a competitive benefits and compensation package including paid time off, paid holidays, medical, dental, vision, long-term disability, voluntary life insurance, legal benefits, identity theft protection, health savings account, education reimbursement, learning and development reimbursement, company-paid basic life insurance, company-paid short-term disability, and a 401(k) plan with a company match.

About Us

nFocus Solutions is dedicated to the development of innovative technologies and intelligent business solutions for the public sector. We are a leading provider of applications, services, and technologies that nonprofit organizations, communities, first responders and government agencies rely on to deliver services to the public at large. Our high-quality data management and analysis software enable our clients to achieve clear, well-defined results that change the world.

At nFocus Solutions, we are committed to a diverse and inclusive workforce. We believe that great minds think differently. We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of innovation. nFocus Solutions is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Front desk | Administrative | Admin | Reception | Support | Clerical

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