Administrative Assistant-On-Site/Lakewood Ranch

Resource Property Management has an opening for a part-time on-site administrative assistant in the Lakewood Ranch, FL area. 20-24 hours a week.

Prefer Property Management Or Other Related Administrative Experience.

Candidates must possess excellent verbal & written communication skills, as well as the ability to multi-task.

Minimum Qualifications:

Education: High school diploma (HS) or general education degree (GED).

Experience: Prefer property management or other related administrative experience. High level of proficiency in answering a multi line telephone system and Microsoft Office with aptitude to learn other programs.

Core Values

• Adhere to the core values of Resource Property Management: Honesty, integrity, respect, and courtesy are the cornerstones by which our company functions. We value all clients and strive to provide professional and efficient management services.

Core Duties, Responsibilities and Essential Functions

• Utilize One Source for management of the community.
• Keep manager informed of all issues.
• Return all calls and emails within 24 hours.
• Assist Manager with timely preparation of board and meeting packets.
• Special projects or other duties that may arise from time to time.
• Process Associations mail-outs.
• Post meeting notices.
• Report emergencies to Association Manager or RPM Executive Team Member immediately. .
• Scan/email all invoices (in black & white) to the A/P department on/by 1st day of the check run.
• Mail, email or upload monthly financial reports to the board within 24 hours of receipt.
• Process sales and lease applications, etc.
• Provide excellent customer service to board members, owners/residents courteously, timely and efficiently.
• Contact vendors as needed to make necessary repairs as per manager’s direction.
• Inspect property, if necessary, in the absence of Manger or maintenance staff.
• Resolve problems within the bounds of your authority to ensure customer satisfaction or function as “gatekeeper” and route call to appropriate party at RPM.

Working conditions and Physical requirements

• Maintain regular, punctual attendance consistent with RPM policies & practices.
• Must be able to work under pressure, meet deadlines, while providing exemplary customer service.
• Ability to perform the essential job functions safely and successfully with RPM’s internal procedures and policies as well as all related employee handbooks and training/safety manuals.
• Lift and carry up to 20 pounds
• Must be able to talk, listen, and speak clearly on telephone.

Excellent benefits for full time employees including group health insurance, PTO, paid holidays, and a 401k plan with company match.

Resource Property Management is a locally owned and operated community association management firm and a Tampa Bay Times Top Workplace!

Pre-employment criminal background check & drug test required. DFWP/EOE. Please submit your resume for immediate consideration.

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