Administrative Assistant - Talentzok

Overview
Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.
Immediate opening for an Administrative Assistant in San Bernardino, CA who possesses:

• 3-5 years' experience in a Construction environment or similar
• Experienced with QuickBooks (Invoicing, pay bills, run checks, vendors)
• Experience with Excel and Microsoft Office

Full Description
The selected candidate will also be responsible for:

• Provide general support to visitors
• Take accurate minutes of meetings
• Greet and assist visitors to the office
• Resolve administrative problems
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize and schedule meetings and appointments
• Answer telephone calls and pass them on
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Write letters and emails on behalf of other office staff
• Photocopy and print out documents on behalf of other colleagues
• Receive, sort and distribute the mail
• Produce and distribute correspondence memos, letters and forms
• Handle multiple projects
• Answer and direct phone calls
• Coordinate repairs to office equipment
• Cover the reception desk when required
• Provide information by answering questions and requests
• Order office supplies
• Reply to email, telephone or face to face enquiries
• Assist in the preparation of regularly scheduled reports
• Maintain computer and manual filing systems
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Generate reports
• Research and creates presentations
• Handle sensitive information in a confidential manner
• Develop and maintain a filing system

The Selected Candidate Will Also Possess

• Attention to detail and problem-solving skills
• Knowledge of office management systems and procedures
• Proficient in MS Office
• Proven admin or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills
• Excellent written and verbal communication skills

Salary: $20-$30/hr
For immediate and confidential information, please send your resume to [email protected] or call 949.771.9756
More information can be found at www.TalentZok.com