Administrative Assistant Project Coordinator

Newcomb & Boyd, a multi-discipline engineering firm in Raleigh-Durham, North Carolina is looking for a team-oriented Administrative Assistant Project Coordinator with strong self-initiative and attention to details to be the firm’s Administrative Resources groups’ representative in the Raleigh-Durham office.

For 100 years, we have been designing innovative systems that bring buildings to life. Our projects positively impact society, from research labs to cure infectious and chronic diseases to smart classrooms to inspire today’s scholars and tomorrow’s leaders. We are known for our sustainable and intelligent approach to design as we develop award-winning solutions for Fortune 500 companies, top healthcare systems, and leading universities.

At Newcomb & Boyd, we value the highest technical competencies, a “team-first” mentality, excellent communication skills, and a self-driven work ethic. We offer ample opportunities for professional growth, as evidenced by industry-low turnover.

Responsibilities

• Assist with credential registrations, including professional and firm registrations
• Notarize official documents
• Assist the Personnel group with Raleigh-Durham onboarding
• Book staff travel
• Manage reports
• Maintain office supplies for the Raleigh-Durham office
• Support the Administrative Resources Manager in other tasks as needed
• Assist with and schedule employee badging for access to client facilities
• Assist the Word Processing group with typing letters and other documents
• Project administration tasks
• Set up office/client meetings

Knowledge, Skills, and Abilities

• Possess a strong work ethic and a willingness to assume new tasks
• Proficiency with Microsoft Word, Outlook, and Excel
• Maintain complete confidentiality and adhere to the firm’s core values
• Typing speed of 60 words-per-minute
• Ability to communicate clearly, concisely and effectively, with staff at all levels, in written and verbal communication
• Uphold a strong service orientation and an ability to establish and maintain effective working relationships with employees and office management
• Must be, or be willing and able to become, a Notary
• Self-initiative, a positive team attitude, and strong attention to detail and quality

Be a Part of Our Team

In addition to mechanical and electrical design, Newcomb & Boyd caters to the needs of clients and owners through the integration of additional services including commissioning, acoustics, audio-visual, communications, building automation, theatre systems, security, and lighting design. Our portfolio comprises work across many market sectors, including aviation, civic & cultural, corporate, government, health care, academic, science & technology, and sports.

We offer a flexible, hybrid work schedule, 401(k) plan with company match, employee and family social events, health and fitness programs, and many additional benefits. We believe our purpose is to provide engineering solutions to shape the world. Come shape the world with us.

Newcomb & Boyd is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.

Newcomb & Boyd is an affirmative action employer and ensures that all applicants and employees are treated fairly in all areas of employment including recruitment, hiring, promotion, retention and compensation.