Administrative Assistant (Part-Time) Jobs

VIBES is a rapidly-growing premium smoking and lifestyle brand dedicated to creating the ultimate experience for connoisseurs. Through product authenticity, creative and strategic marketing, and dynamic collaborations with like-minded brands and icons, VIBES has established itself as an industry authority. VIBES, founded in 2017 by Billboard-charting rapper and cannabis entrepreneur Berner, offers an extensive portfolio of rolling paper products, accessories, lifestyle goods and apparel, and distributes to over 10,000 locations across 20 countries.

You will be working hand-in-hand with a small group of industry veterans and thought-leaders in an exciting environment and growing industry. We are a group of passionate individuals who have built globally recognized brands and are looking for a candidate that will be able to work seamlessly with our growing nucleus.

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We are looking for a highly motivated and organized individual to fill the position of Part-Time Administrative Assistant. The ideal candidate will be responsible for a wide range of tasks and having a jack-of-all-trades mentality with the willingness to take on new challenges and tasks will be necessary for success. This is a part-time position that could lead to a full-time role for the right candidate.

Reporting directly to the President, this role will be based out of our Downtown Lake Worth Beach, Florida.

Responsibilities:

• Assist with special projects as assigned
• Liaise with operations, marketing, and sales departments to coordinate tasks and projects
• Perform general office duties such as answering phones, responding to emails, and processing mail
• Pack influencer/VIP packages with care and attention to detail
• Manage and maintain company records and databases
• Recording and filing of corporate documents
• Support company directors with scheduling meetings, appointments, and other tasks as needed
• Take basic studio photography of products

Requirements:

• High school diploma or equivalent
• Ability to work independently and as part of a team
• At least one year of experience in an administrative assistant or relevant role
• Must be able to work a flexible schedule
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Excellent communication and interpersonal skills
• Proficient in Google Workspace; knowing Hubspot or Shopify is a plus
• Basic knowledge of photography equipment and techniques

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Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

VIBES and its affiliates provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Reasonable accommodations will be considered which would allow the employee to perform the essential functions of this job

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