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Office Assistant Ii - Part-Time - Human Resources
Company | City of Boca Raton |
Address | Boca Raton, FL, United States |
Employment type | PART_TIME |
Salary | |
Category | Government Administration |
Expires | 2023-08-25 |
Posted at | 9 months ago |
Print (https://www.governmentjobs.com/careers/bocaratonfl/jobs/newprint/4133158)
Apply
Office Assistant II - Part-Time - Human Resources
Salary
$19.09 - $32.61 Hourly
Location
Boca Raton, FL
Job Type
Part-Time
Job Number
03421
Department
City Manager - Admin, IT, MS
Division
Human Resources 04/02201
Opening Date
07/24/2023
Closing Date
8/4/2023 11:59 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
U
Do you want to be a part of the team that helps make the City of Boca Raton one of the best places to live, work and play? We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca
General Definition Of Work
Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.
Typical Functions
Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;
Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required; operates base station radio;
Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication;
Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;
Enters and updates information, and generates standard reports using computer software applications:
Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports;
Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV's;
Composes routine correspondence; prepares a variety of routine reports;
Collects fees and prepares invoices; verifies account balances on computer;
Operates standard office machines, word processing, and data entry equipment;
Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.
Related Tasks
Composes routine correspondence; maintains radio communications log and equipment exchange log;
Computes and extends figures; posts records to accounts;
Prepares travel vouchers, collects receipts, and processes for reimbursement;
Assists office staff with special projects as directed;
Performs related tasks as required.
Knowledge, Skills, And Abilities
General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to use Microsoft Office products to include Word and Excel at a beginner level of above; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.
Education And Experience
High school diploma or GED. One to three years of performing intermediate level administrative work required, preferably in Human Resources. Proficient in all MS Office Applications excluding MS Access highly preferred.
Post-offer Background Requirements
The background check process for this position may include:
City Of Boca Raton - Benefits Summary
Part-Time Employees
ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year
PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employee's supervisor. This paid leave has no cash value at separation of employment.
MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.
Apply
Office Assistant II - Part-Time - Human Resources
Salary
$19.09 - $32.61 Hourly
Location
Boca Raton, FL
Job Type
Part-Time
Job Number
03421
Department
City Manager - Admin, IT, MS
Division
Human Resources 04/02201
Opening Date
07/24/2023
Closing Date
8/4/2023 11:59 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
U
- Benefits
- Description
- Questions
Do you want to be a part of the team that helps make the City of Boca Raton one of the best places to live, work and play? We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca
General Definition Of Work
Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.
Typical Functions
Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;
Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required; operates base station radio;
Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication;
Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;
Enters and updates information, and generates standard reports using computer software applications:
Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports;
Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV's;
Composes routine correspondence; prepares a variety of routine reports;
Collects fees and prepares invoices; verifies account balances on computer;
Operates standard office machines, word processing, and data entry equipment;
Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.
Related Tasks
Composes routine correspondence; maintains radio communications log and equipment exchange log;
Computes and extends figures; posts records to accounts;
Prepares travel vouchers, collects receipts, and processes for reimbursement;
Assists office staff with special projects as directed;
Performs related tasks as required.
Knowledge, Skills, And Abilities
General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to use Microsoft Office products to include Word and Excel at a beginner level of above; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.
Education And Experience
High school diploma or GED. One to three years of performing intermediate level administrative work required, preferably in Human Resources. Proficient in all MS Office Applications excluding MS Access highly preferred.
Post-offer Background Requirements
The background check process for this position may include:
- Reference Checks
- Employment Verification
- Motor Vehicles Report (MVR) Check
- Criminal Background Check
City Of Boca Raton - Benefits Summary
Part-Time Employees
ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year
PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employee's supervisor. This paid leave has no cash value at separation of employment.
MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.
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